PUBLIC BUILDING COMMITTEE MINUTES
January 17, 2007
Chairman Petitjean called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in Simsbury Town Hall
Present: Derr, Dragulski, Kelly, Patrina, Petitjean, Rice, Rowland, Salvatore
Absent: Ostop
Guests: Holden, Sawitzke, Cutler, Russo, Bullock, Bingham, Erickson, Gardner, Glew
1. Executive Session - Settlement of Simsbury High School Claims
Mr. Rice moved, Mr. Kelly seconded, to go into executive Session at 7:01 p.m. and there was a unanimously favorable vote.
Mr. Salvatore moved to adjourn the executive session and resume the regular meeting of the PBC at 7:14 p.m.. Mr. Kelly seconded and there was a unanimously favorable vote.
Mr. Kelly moved, Mr. Salvatore seconded, to accept the settlement presented in executive session and the vote in favor was unanimous.
2. Minutes - December 11, 2006
Mr. Salvatore moved, Ms. Patrina seconded to accept the Minutes of December 11, 2006 as presented and the motion carried unanimously.
3. Simsbury Library
Mr. Cutler distributed copies of the Bid Tabulation and information re the Renovations and Addition to The Simsbury Public Library as returned by responders January 10, 2007 and prepared by Mr. Sawitzke, Mr. Cutler and Mr. Russo. There was Q and A and discussion.
Mr. Salvatore moved, Ms. Rowland seconded, to award the contract to W.J. Mountford Co. for a Base Bid of $4,597,000, Alternate #6 b $42,000, Alternate #7 (separate contract) $134,024 for a total of $4,773,024 and a Projected Construction Contingency of $210,976. The motion carried unanimously.
There was further Project Q and A and discussion including discussion on the alternates. Mount-
ford will be expected to give expiration dates for bidding on the alternates. It was noted that the bay window and the switch gear cannot be deferred. There was also discussion as to the contingency amount. There was consensus for the architect to pursue value engineering with a goal of $50,000 reduction. There was consensus among the presenters that the Project is “do-able within budget”. Mr. Russo stated that once the demolition phase is completed the Project should “fly through”.
The State will be involved with reviewing the contract. The full contract will come before the PBC.
Ms. Bullock reported that the temporary location for the library will be 540 Hopmeadow Street, in Simsmore Square. They have been engaging the public to take out books to keep during the
PBC - 2 - 01/17/2007
renovations. Ms. Bullock is anticipating a March 1 - 15, 2007 move. All of the children’s books and the most popular adult books will be taken to the temporary location. The Bank of America has offered some storage space and additional storage space will be rented.
Ms. Patrina moved, Mr. Salvatore seconded, to approve for payment Invoice No. C004 dated
11 December 2006, from Kenyon & Cutler Architects for the amount of $53,555.14 For professional services rendered from 1 October through 30 November 2006 (per 18 October 2005 Agreement). The amount includes Printing and Estimator’s Fee. The motion carried unanimously. Ms. Patrina moved, Mr. Salvatore seconded, to amend the motion to include, contingent on Mr. Sawitzke verifying the amount owed that is presented on the Invoice, providing a corrected Invoice and that he will provide a spreadsheet for next month’s meeting. The amendment carried unanimously.
4. Central School Roof
Mr. Holden reported that the Project has been completed very satisfactorily.
Mr. Rice moved, Ms. Rowland seconded, to approve the final payment to Greenwood Industries Inc. of $16,109.00 and to accept the Project as complete. The motion carried unanimously. The Project will be removed from the PBC Agenda.
5. Central School Modular Units
Mr. Holden reported that the Project has been completed and all bills paid. Mr. Holden reported that was it was completed within budget. This Project will also be removed from the PBC Agenda.
6. Tariffville School
Mr. Chow stated that the contract has been typed up and submitted to Mr. Sawitzke. He reported on Project activities thus far. He has received drawings of existing buildings and has measured the buildings twice. He feels the plans are in “pretty good shape” at this time. He met with Mr. Holden last week to review the scope of the Project, will be meeting with the principal this week and with the school staff on Jan.29, 2007. He was requested to copy minutes of the meetings to Mr. Holden’s office and they will be e-mailed to PBC members. He has set up a meeting with the window vendor for next week. He is currently reviewing the building for code compliance and noted some areas of concern. His mechanical and electrical people
have gone through the school. Mr. Holden requested an executive session re this Project to provide updated information to the Committee.
There was lengthy discussion re specific areas of the AIA Document B151-1997 presented.
Members were requested to e-mail their contract modification suggestions to Chairman Petitjean on Friday, Jan.19, 2007 who will then forward to them to PBC members and Mr. Chow on Monday. Mr. Chow is to provide the amount of time he proposes for design and for construction. There was consensus of a need to understand what are basic services and what are
PBC - 3 - 01/17/2007
additional services. Mr. Chow will have a Project schedule for next PBC meeting if the contract is completed.
At 8:55 p.m. Mr Salvatore moved to go in to executive session per request of Mr. Holden re information re the Tariffville School Project. Ms. Rowland seconded and the motion carried unanimously.
At 8:58 p.m. Ms.Rowland moved to adjourn the executive session and return to the regular meeting. Mr. Salvatore seconded and the motion carried unanimously.
7. Simsbury High School Auditorium Project
No action was taken on this Project.
8. Simsbury High School Addition and Renovation
Mr. Holden reported that the paper work is still being processed with the State. The open items are the fuel pump and the fuel line and are being addressed by O & G. Mr. Holden will give a formal Project update at the next PBC meeting. Friar is considering putting the emergency generator behind the school and the wiring to it will go from the boiler room through the tunnel.
underneath the building.
Mr. Kelly moved, Ms. Rowland seconded and there was a unanimous vote to revisit Agenda item 3, Simsbury Library for additional information.
In response to questioning, Mr. Sawitzke informed that Mr. Russo is being paid by Mr. Sawitzke for the up front reviews and the Project administration fee for construction will be paid by the PBC.
8. Adjourn
The meeting was adjourned at 9:12 p.m. on a motion by Mr. Derr, a second by Ms. Patrina and a unanimously favorable vote.
Richard Derr
Secretary
| 
