Simsbury, CT - Public Building Committee

PUBLIC BUILDING COMMITTEE MINUTES

February 13, 2007

Chairman Petitjean called the meeting to order at 7:25 p.m. in Room 106 in the Simsbury Town Hall.

Present: Derr, Ostop, Petitjean, Rice, Rowland

Absent: Dragulski, Kelly, Patrina, Salvatore

Guests: Sawitzke, Cutler, Chow

1. Minutes - January 17, 2007

Mr. Derr moved, Ms. Rowland seconded, to approve the minutes of January 17, 2007. Members Derr, Petitjean, Rice and Rowland voted in favor of the motion. Mr. Ostop abstained due to his absence.

Mr. Cutler gave a Project update. He reported that he had a pre-construction meeting with

Mountford and their personnel. Mr. Cutler and Mr. Russo have requested some modifications to the Schedule of Values they provided. The Contract with the State of Connecticut for their commitment of $500,000 has been signed. A contract with W.J. Mountford has been signed. There was Q and A. The contract completion date is February 15, 2008 with the contract containing liquidated damages. Mr. Cutler met with the Building Official for a second time and went over the drawings with him He did not have any issues. Copies of the PRE BUILDING PERMIT REVIEW on February 7, 2007 prepared by Mr. Sawitzke were distributed. Mr.Cutler reported that he has delivered a set of drawings to the Fire Marshal to review.

Pursuant to the PBC request of last month, Mr. Cutler provided and addressed an information sheet of three areas of potential modifications that could reduce Project costs. They are the Fire Alarm, the Wiring and Lightning Protection. There was Q and A and discussion. The decision on the Fire Alarm will need to be made within sixty days of the contract signing on Feb. 9, 2007 and will be made at the next PBC meeting. Mr. Sawitzke will provide more information for the next meeting.

Re the Wiring, Mr. Sawitzke recommended that a price be requested from an independent vendor.

Ms. Rowland moved, Mr. Derr seconded to approve for payment Invoice No. C005, dated 10 January 2007, from Kenyon and Cutler for the amount of $12,837.93. There was discussion.

Ms. Rowland moved, Mr. Derr seconded to amend the motion to pay $12,000 for the Completed to date fee and withhold the $837.93 for correction. The motion as amended carried unanimously.

Copies of a letter were distributed that was sent from Ms. Glew, Chairperson of the Library Board to First Selectman Vincent advising that the Friends the of Simsbury Public Library are willing to donate $97,000 to add the south side bay windows back to the Project. At this time it is the only add alternate that cannot be added at a later date. This money is over and above the

PBC - 2 - 02/13/2007

$500,000 that has been committed by the Friends for Library Project.

Mr. Sawitzke distributed copies of the Summary of Proposals For Laboratory/Testing Services and there was Q and A and discussion.

Mr. Ostop moved, Mr. Derr seconded, to authorize Mr. Sawitzke to negotiate with IMTL (Independent Materials Testing Laboratories) for a better rate and award the contract if he deems it appropriate. The motion carried unanimously

Mr. Sawitzke was requested to include all special services in the Project tracking as he does for the architect.

3. Tariffville School

Mr. Chow reported that he has met with the staff and parent representatives (the minutes of which were distributed to PBC members). Mr. Chow stated that he has developed some documentation for window replacement and has sent it to the Connecticut Historical Commission.

At the request of the principal, Mr. Chow has done a layout to determine how many lockers can be put in the second floor. Mr. Chow further reported that he has done a code review of the existing building. There are no schemes or schedules prepared at this time. The principal has given her Project priority recommendations to Mr. Holden for review and presentation to the PBC. Mr. Chow presented previous external drawings of the school. He addressed areas of the school under consideration for change. There was Q and A and discussion.

Mr. Chow stated that they had proposed a seven month working schedule to the School Facilities Unit. He is hoping that the drawings will be completed and ready to go out to bid by the end of this year.

Mr. Sawitzke stated that he has prepared two letters, one of which includes his original items and the other of which includes the PBC members’ items re the contract with OakPark and Mr. Chow has agreed to incorporate all of them. Mr. Sawitzke said the two letters will be attached and

Article 12 of the Contract will reference the attachment.

Mr. Derr moved, Ms. Rowland seconded, to approve for payment Invoice Number: 200626-1, dated February 7, 2007, from OakPark Architects for the amount of $19,550.00 for 33% completion of the Schematic Design Phase. The motion carried unanimously.

Mr. Sawitzke distributed copies of the responses to the RFP for Professional Survey Services at Tariffville School and spoke to the responses. There was Q and A and discussion.

Mr. Ostop moved to accept the proposal from Sanderson & Washburn to do a Tariffville Schoo Survey for the amount of $5,875.00. Mr. Derr seconded and the motion carried unanimously.

PBC - 3 - 02/13/2007

4. Simsbury High School Auditorium Project - no action was taken.

5. Simsbury High School Addition and Renovation Project

Mr. Ostop moved, Ms. Rowland seconded, to approve for payment Invoice No: 0000002, dated January 31, 2007 for the amount of $1,160.00 from Friar Associates for Professional services from January 1, 2007 to January 31, 2007 and the motion carried unanimously. This is the final bill from Friar re the Design of a New Emergency Generator.

Mr. Derr moved, Mr. Rice seconded to approve for payment Invoice No.07-23, dated January 31, 2007, from Silver/ Petrucelli - Associates for $25.00 for Completion of Project for Architectural and Engineering Services for Partial Roof Replacement, Central School. The motion carried unanimously.

The meeting was adjourned at 8:35 p.m. on a motion by Mr. Ostop, a second by Mr. Derr and a unanimously favorable vote.