Simsbury, CT - Public Building Committee

PUBLIC BUILDING COMMITTEE

Chairman Petitjean called the meeting to order at 700 p.m. in the Board of Education Conference Room in Simsbury Town Hall.

Present: Dragulski, Kelly, Ostop, Patrina, Petitjean, Rowland, Salvatore

Guests: Holden, Sawitzke, Cutler, Russo, Chow, Bingham, Gardner, Glew

Mr. Salvatore was appointed secretary pro tem.

1. Minutes - March 12, 2007

Mr. Kelly moved to accept the Minutes of March 12, 2007 as presented, Ms. Patrina seconded and the motion carried unanimously.

Mr. Russo' s Project Report # 02 for the Period to 30 March, 2007 had been distributed to PBC members. Mr. Russo stated that the actual construction start date was March 26, 2007. WJM has requested that the completion date be extended eleven days due to the facility being unavailable until Match 26, 2007.

The brick currently on the building is no longer available. Mr. Cutler stated that he is obtaining four additional mock brick samples as the PBC rejected the first one provided. All samples are to be ready for examination at the library site by Saturday. The gate at the site will be open for PBC access. Mr. Cutler must have the choice before the next meeting. There was Q and A and discussion. Eighty thousand bricks will be needed.

Mr. Ostop moved, Mr. Kelly seconded, to approve RFI #003 for removal, at no cost to the Project, of a maple tree on site and the motion carried unanimously. The life of the tree will be seriously compromised by the construction and there is no other viable alternative.

Mr. Salvatore moved, Ms. Rowland seconded, to approve RFI #004 re the proposed relocation, at no cost to the Project, of the transformer and secondary conduits and to obtain written approval for this from CL&P and written approval, also from CL&P, re use of the road /walk for access to the new location. The motion carried unanimously.

Mr. Cutler will prepare RFI #001 and #002 to submit to the PBC for information purposes. The request was made by the PBC to be provided a monthly log of the RFIs and Change Orders.

Due to the delayed start date, the contract completion date will be amended to February 26, 2008. Mr. Sawitzke stated that the change will not impact the rental space contract. A no cost change order will be prepared.

Mr. Sawitzke reported he had 2 proposals, one for $2.25 per pound and the other for $3.00, to the RFP for purchase of the 16,500 pounds of copper roofing. The monies will go into a Special

PBC - 2 - 04/09/2007

Mr. Sawitzke stated that WJM is strong on securing the site.

The Friends of the library have donated monies to restore the bay window to the plans.

WJM will do a short form agreement with the Friends of the library and the Project's engineering, testing and administrative staff will do all the inspections and coordination. The contract with the Friends and WJM has not yet been done.

The PBC requested copies of Job Meetings.

Mr. Sawitzke distributed additional information papers.

Mr. Cutler noted that a time capsule has been uncovered. There was PBC consensus to recommend returning it in the construction.

Ms. Patrina moved, Mr. Salvatore seconded, to approve for payment Application 2 from

W.J. Mountford Co. for the Period to 3/31/07 for the amount of $37,952.50. The motion carried unanimously.

Mr. Ostop moved, Mr. Kelly seconded, to approve for payment Invoice No. C007, from Kenyon & Cutler, dated 9 March 2007, for the amount of $840.00 For professional services rendered from 1 February through 28 February 2007. The motion carried unanimously.

Mr. Sawitzke distributed copies of the completed questionnaire for the Simsbury Library Project's Builders Risk Coverage.

3. Tariffville School

Mr. Chow gave a Project update explaining changes to the plans following meetings with the principal, teachers, parents and with the ongoing architectural planning.

He distributed copies of a letter from the State Historic Preservation Office stating that they have no problems with the planned windows. When the plans are completed Mr. Chow will re-submit the final Project plans to the State Historic Preservation Office following which he will then have his consultants commence going into the building.

There was Q & A and discussion re various aspects of the Project.

Mr. Chow will prepare a schedule for the next PBC meeting.

Ms. Patrina moved, Mr. Salvatore seconded, to approve for payment Invoice Number 200626-3,

dated April 4, 2007, from OakPark Architects for the amount of $23,460.00 for architectural services. The motion carried unanimously.

PBC - 3 - 04/09/2007

4. Simsbury High School Auditorium Project

Mr. Holden reported that the Project has gone out to bid with returns due April 26, 2007. There was a pre bid walk through on April 9, 2007

5. Simsbury High School Addition and Renovation Project

Mr. Holden reported that he is pleased with the initial job meeting for the generator and with the contractor, New England Generator.

6. Old Business - There will be a follow up report on the Attorney status next month.

7. New Business - There was none.

The meeting was adjourned at 8:45 p.m. on a motion by Mr. Ostop, a second by Mr. Kelly and a unanimously favorable vote.