Simsbury, CT - Public Building Committee

PUBLIC BUILDING COMMITTEE

Chairman Petitjean called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in Simsbury Town Hall.

Present: Kelly, Ostop, Patrina, Petitjean, Rice, Rowland, Salvatore

Absent: Derr, Dragulski

Guests: Holden Sawitzke, Cutler, Russo, Gardner, Chow, Murdick

1. Minutes - April 9, 2007

Mr. Ostop moved, Mr. Kelly seconded, to accept the Minutes of April 9, 2007 as presented and the motion carried unanimously.

2. Public Audience - There was none.

Mr. Russo gave a Project status update and provided his Project Report #03 for the Period to

April 30, 2007 which addresses the status of all aspects of the Project. Noted in the report is that WJM commented that they are one to one and a half weeks behind schedule due to the inclement April weather. They anticipate recovering this time once steel erection commences on site.

Mr. Cutler reported that the problems with the construction and the Simsbury House are being addressed. He also reported that, in accordance with the consensus of the PBC, the Brick Product as manufactured by S/H has been ordered. The additional costs for this brick have not yet been determined. There was Q and A.

The asbuilt condition at the switch gear was different from the drawings upon which the design was prepared. Additional work will be required and is presented as PCO 3 and PCO 4 from WJM.. There was Q and A and discussion re the circuit breakers. The result was for Mr. Cutler to request Mr. Dalkowski to attend the next PBC meeting to address the issue and to present information in writing. No action was taken on this issue pending further information.

The PBC requested a list of the Project change orders thus far.

Mr. Sawitzke reported the finding of 800 sq. ft. of vinyl asbestos tile (under the carpeting) which was removed and subsequently a satisfactory air clearance report was received. The electrical and mechanical plans were sent to CL&P and there will be some energy rebates.

Mr. Salvatore moved to approve for payment Application No. 3, for the period to 4/30/07 from W.J. Mountford Co. for the amount of $259,399.40. Ms. Rowland seconded and the motion carried unanimously.

Mr. Ostop moved, Mr. Salvatore seconded, to approve for payment Invoice No. C008, dated April 10, 2007, for the amount of $840.00. The motion carried unanimously.

PBC - 2 - 05/14/2007

4. Tariffville School

Mr. Chow gave a Project progress update. He has submitted the plans to the State Historic Commission but anticipates about two months for a response. He reported that he met on April 25, 2007 with the teachers and principal re space requirements and again on May 9, 2007 to review the adjustments he had made. He also met with Ms. Martin (the person in charge of the kitchen) re the preliminary layout of the kitchen. He stated that approximately 85% of d/ds are complete. The MEP engineers went into the school on April 26, 2007. He has walked through the school with Fire Marshal Kowalski.

Mr. Chow distributed a Project Schedule. He has not yet received a survey which was scheduled to be provided to him two weeks ago.

He has met with the State School Facilities, has another meeting tomorrow and a completion meeting scheduled for Nov. 6, 2007.

Mr. Chow stated that he is targeting to finish D/D by July, to have construction documents go to the Planing Commission and the Zoning Commission in October

A Project subcommittee was formed with Mr. Salvatore as chair and Ostop, Patrina and potentially Dragulski serving on the subcommittee.

Mr. Kelly moved, Mr. Rice seconded, to approve for payment Invoice Number 200626-4, dated May 7, 2007, from OakPark Architects for the amount of $17,595.00. The motion carried unanimously.

5. Simsbury High School Auditorium Project

Mr. Holden reported there was a discouraging bid opening today. He had nothing formal to present. He has a meeting scheduled with Mr. Sawitzke and Mr. Dalkowski of Friar Associates.

He addressed the Project physical and funding components.

6. Simsbury High School Addition and Renovation

Information papers had been distributed. Mr. Holden reported that he had received notice from

CL&P and the State Dept. of Public Utilities that they have conditionally approved a $26,600 grant for the installation of the generator. The equipment has been ordered and will be installed by New England Generator.

Mr. Kelly moved, Ms. Patrina seconded, to revisit Agenda item 4, Tariffville School, and the motion carried unanimously.

4. Tariffville School

The question was raised as to the Project and the budget. Mr. Holden stated that the presentation that Mr. Chow had given was within budget even including ten out of the twelve desired items.

PBC - 3 - 05/14/2007

Mr. Sawitzke will follow up re the concern of the survey not yet having been given to Mr. Chow.

A contract had been negotiated with Fletcher Thompson. They wanted to present it to their lawyers and have not yet returned it. The issue is on the Board of Selectmen's agenda this evening at which time they are expected to approve signing the contract and sending it to Fletcher Thompson with a request for a check.

8. New Business - There was none.

The meeting was adjourned at 8:00 p.m.on a motion by Mr. Salvatore, a second by Mr. Kelly and a unanimously favorable vote.