PUBLIC BUILDING COMMITTEE
June 11, 2007
Chairman Petitjean called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in Simsbury Town Hall.
Present: Dragulski, Kelly, Ostop, Patrina, Petitjean, Rice, Rowland, Salvatore
Absent: Derr
Guests: Holden, Sawitzke, Cutler, Russo, Dalkowski, Bingham, Blume, Kaplan, Ryan
Chow
1. Minutes - May 14, 2007
Mr. Ostop moved acceptance of the Minutes of May 14, 2007 as presented, Mr. Dragulski seconded and the motion carried unanimously.
2. Public Audience - There was none.
John Salvatore was appointed secretary pro tem
3. Simsbury Public Library
Mr. Russo gave a Project construction update since his report that was mailed to members which covered through May 31, 2007. There was Q and A and discussion. Mr. Cutler stated that the interior design was bid as a separate contract and is not under the Project budget. It is under the library's budget. The selection of carpeting is done by the interior designer and as long as it falls within the designated budget, is under the Project budget handled by the PBC. Mr. Sawitzke stated that the primary purpose for the interior designer is for furniture and is handled by the FF&E separate contract. Mr. Russo reported that WJM is approximately three weeks behind schedule. They feel that they can make that up once the steel is up and they commence work on the interior. Mr. Russo stated
that he has requested but not yet been given their schedule.
Mr. Cutler and Mr. Dalkowski addressed the issue raised at the previous PBC meeting regarding PCO #3, which was a credit to reduce the length of the secondary line, presented by WJM re the modifications to the existing switch gear, and PCO #4 to supply an additional breaker.
Mr. Cutler explained the pending proposal requests and proposed change orders and there was ongoing Q and A and discussion. Insurance rates and times were questioned by PBC members. The PBC requested more complete information and drawings re these types of items prior to the next meeting. The Committee requested pricing of new doors vs refinishing the current ones.
An additional $18,000 worth of expense was presented in the items addressed. The total cost of all the extras presented and all pending items, if approved, is $14,191.45.
Following lengthy discussion, Mr. Salvatore moved, Ms. Rowland seconded to accept Pending Proposal Requests #1 (Transformer Relocation), #2 (Additional Electrical Breaker) and #9 (Brick Allowance Adjustment) with no added dates for any of the items.. The motion carried unanimously.
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Mr. Cutler presented samples of roof slate. Ms. Patrina moved, Mr. Kelly seconded, to use the emerald green slate and the motion carried unanimously.
Mr. Cutler presented brick samples. The PBC requested he prepare brick sample boards for the chimneys at the site, with prices noted, by Wednesday, for PBC members to view. The cost will be either sixty four cents or one dollar and twelve cents. Members are to email their choice to the Chairman.
Mr. Ostop moved to approve for payment Application No: 4, for the Period To 5/31/07 from W.J. Mountford for the amount of $253,139.85 pending receipt of an updated schedule. Ms. Patrina seconded and the motion carried unanimously.
Ms. Rowland moved, Mr. Rice seconded, to approve for payment Invoice No. C009, dated 10 May 2007, from Kenyon & Cutler for the amount of $5,512.50. There was discussion re the inclusion of the charge of $472.50 for Services related to the preparation of Change Orders No. 1 and No. 2 and as to what constitutes a scope change. A revised motion was presented by Ms. Rowland, seconded by Mr. Rice, to approve payment of $5,040.00 and withhold $472.50 subject to contract review. The motion carried unanimously.
4. Tariffville School
Mr. Chow reported that he had a successful meeting with the PBC subcommittee. The next one is scheduled for June 26, 2007 at 5 p.m. at which time he anticipates that they will review the electrical plans. The Historic Commission has approved the plans. Mr. Chow gave a Project update noting that the plans have been agreed upon by all parties in the school. He has not yet received a complete survey. Mr. Chow has communicated with Mr.Sawitzke re the missing components. Mr. Sawitzke stated that the problem that he is having is the boundary lines. The property was never surveyed. He expects to have complete information by Wednesday.
Mr. Chow stated that he has a meeting scheduled for tomorrow with Mr. Sawitzke to assess site utilities. The electrical engineer has had a walk through with the electrician and checked all the panels. He feels the documentation is complete. Mr. Chow anticipates to have completed 75% of the electrical in two weeks. There was Q and A.
Mr.Chow was cautioned please to coordinate with the Fire Marshal re the new fire alarm system.
Mr. Chow reported that the Project is still on track and scheduled for November 6, 2007 to go out to bid. Design/development may be completed by July 9. Mr. Chow expects also to have a budget to present by next month. He was requested to bring half size copies of the drawings when they are ready.
Mr. Ostop moved, Mr. Salvatore seconded, to approve for payment Invoice Number 200626-5, dated June 4, 2007, from OakPark Architects for the amount of $15,640.00 for Architectural
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Services. The motion carried unanimously.
5. Simsbury High School Auditorium
Mr. Holden reported that he had a meeting with Friar Associates and Shea Electric. The Project is now out to bid solely on the structural work needed on the stage and the rigging. Bids are due in two weeks.
If all figures are within the $480,000 appropriated funds then all of the above work will be done.
There are no monies at this time for air conditioning.
6. Simsbury High School Addition and Renovations
Mr. Holden reported that the generator project is going well. The electrician did the bulk of the work in the boiler room in the tunnel while school was in session, without impacting the classes. Thus the Project is on schedule. No delay has been reported in the delivery of the generator.
Mr. Kelly moved, Ms. Patrina seconded, to approve for payment Application No:2, dated 5/31/2007, from Northeast Generator Company for the amount of $21,755.00. The motion carried unanimously.
7. Old Business
The BOS approved a settlement with Fletcher Thompson Associates and it was sent to them for a signature on May 22, 2007.
Mr. Sawitzke will research the contract with Kenyon Cutler Architects.
8. New Business - There was none.
9. Adjourn
The meeting was adjourned at 9:05 p.m. on a motion by Mr. Salvatore, a second by Mr. Ostop and a unanimously favorable vote.
John Salvatore
secretary pro tem
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