Simsbury, CT - Public Building Committee

PUBLIC BUILDING COMMITTEE

Chairman Petitjean called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in Simsbury Town Hall.

Present - Dragulski, Kelly, Ostop, Patrina, Petitjean, Rice, Salvatore

Absent - Derr, Rowland

Guests - Holden, Sawitzke, Bullock, Cutler, Russo, Desautels (WJM), Gardner, Glew

1. Minutes - July 9, 2007

Ms. Parina moved, Mr. Ostop seconded, to approve the Minutes of July 9, 2007 as presented and the motion carried unanimously.

Mr. Kelly moved, Mr. Rice seconded, to address agenda item #8, New Business, at this time and the motion carried unanimously.

Chairman Petitjean read a letter from Mr. Derr resigning from the position of secretary of the PBC. Following discussion Mr. Ostop nominated Ms. Patrina for secretary of the PBC.

Mr. Kelly seconded and the motion carried unanimously.

2. Public Audience - There was none.

3. Tariffville School

Mr. Chow was unable to attend due to surgery. Detailed subcommittee minutes had been mailed to members. Mr. Salvatore reported that the subcommittee has addressed in detail the electrical, mechanical and architectural drawings and that the Project is progressing well. He anticipates that the drawings will be available for review at the next PBC meeting. At this time he does not anticipate any problems with the November 6, 2007 date for the plans to be presented to the School Facilities Unit of the State Board of Education for approval before going out to bid.

Mr. Salvatore informed of a an approved change in Project scope for the conversion of the heating system for a fee of $20,000 for design and contract administration.

Mr. Sawitzke reported that all the test borings have been completed and results should be in this week.

Mr. Salvatore moved, Mr. Kelly seconded, to approve for payment Invoice Number 200626-7. dated August 1, 2007, from OakPark Architects LLC for the amount of $47,031.35 for Architectural Services: Current Work. The motion carried unanimously.

4. Simsbury High School Auditorium

Mr. Holden reported that all three subcontractors are on board, Shea Electric, Janson Industries for the rigging and PDS for the structural, for a combined total cost of $409,600.00. The

objective is to have the Project completed by October 20, 2007. PDS started today with the goal for their portion to be completed by the start of school.

Ms. Patrina moved, Mr. Ostop seconded, to approve for payment Invoice No.0000005, dated May 31, 2007, from Friar Associates for the amount of $1,372.95 for Professional services from

May 1, 2006 to May 31, 2006. The motion carried unanimously. (The delay in payment is due to the lack of reimbursable information).

5. Simsbury High School Additions and Renovations

Mr. Ostop moved, Mr. Kelly seconded, to approve for payment Invoice No: 0000004, dated

July 30, 2007, from Friar Associates for the amount of $253.75 for the Design of a New Emergency Generator. The motion carried unanimously.

Mr. Ostop moved, Mr. Salvatore seconded, to approve for payment Application No. 4, from Northeast Generator Co. for the amount of $29,355.00 for the Period to 7/31/2007 and the

motion carried unanimously.

6. Simsbury Public Library

Mr. Cutler introduced Mr. Leo Desautels, of W.J. Mountford, Project Manager for the Simsbury Library Project. Mr. Russo gave a Project update re the construction.

The change orders approved to date total $23,497.00. There are pending proposal requests that amount to $10,073.00. Thus the total of change order requests is $33,570.00

PBC members questioned the insurance, compensation, et al, rates presented by WJM and there was Q and A with Mr. Desaultels.

Mr. Ostop moved to accept the worker's comp G.L. umbrella insurance package breakdown as given for labor rates to PBC on 8/13/2007. The rates start at $72.48 for a cement finisher and go up to $83.65 for rebar installer. Mr. Salvatore seconded and the motion carried unanimously.

There was discussion re the additional days requested by WJM for the PCOs and the PBC rejection of same feeling that they were not on the critical path.. Mr. Desautels was instructed that requests must be brought before the PBC first if there is to be added days requested and that they should only be on items on the critical path.

Mr. Desautels provided a Project Schedule stating that they have been able to make up some of the delay days and at this time anticipate meeting the February 25, 2008 completion date.

Mr. Ostop moved, Mr. Salvatore seconded, to approve PCO #7 for a credit of $3,900.00 for East Wing Concrete Revisions and the motion carried unanimously.

PBC - 3 - 08/13/2007

There was Q and A and discussion with PBC members and Messrs.Cutler, Desautels, Russo and Sawitzke re the proposed PCO #9.

Mr. Ostop moved, Mr. Kelly seconded, to approve PCO #9 for the amount of $2,570 for

Electrical Panel MPA with no added days. The motion carried unanimously.

There are no further pending proposals ready to come before the PBC at this time. They are waiting for a price for a conduit change to the technology room.

Following Mr. Cutler's explanation and discussion, Mr. Kelly moved, Mr. Salvatore seconded, to approve PCO #19 for Roof Ridge Vent At West Wing on a not to exceed amount of $750.00. The motion carried unanimously.

Mr. Ostop moved, Mr. Salvatore seconded, to approve for payment Invoice Number 7902-A, dated June 27, 2007, from Independent Materials Testing Laboratories, Inc. for the amount of $5,516.63 and the motion carried unanimously.

Ms. Patrina moved, Mr. Salvatore seconded, to approve for payment Application No. 6, dated 7/31/07, from W.J. Mountford for the amount of $284,385.35 for General Construction. The motion carried unanimously.

Mr. Rice moved, Mr. Ostop seconded, to approve for payment Invoice No, C011, dated

10 July 2007, from Kenyon & Cutler for the amount of $6,720.00 for professional services rendered from 1 June through 30 June 2007.

7. Old Business - There was none.

The meeting was adjourned at 8:10 p.m. on a motion by Mr. Rice, a second by Mr. Salvatore and a unanimously favorable vote.