Simsbury, CT - Public Building Committee

PUBLIC BUILDING COMMITTEE

September 10, 2007

Chairman Petitjean called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in Simsbury Town Hall.

Present: Derr, Dragulski, Kelly, Ostop, Patrina, Petitjean, Rice, Rowland, Salvatore

Guests: Holden, Chow, Cutler, Russo, Bullock, Bingham, Ericson, Gardner, Glew, Sethre, Hart,Kaplan, Ryan

1. Minutes - August 12, 2007

Mr. Ostop moved, Mr. Rice seconded, to accept the minutes of August 12, 2007 as presented and the motion carried unanimously.

2. Public Audience - There was none.

3. Tariffville School

Mr. Chow gave a Project update. He has a meeting scheduled for Thursday with the Building Inspector and Friday with the school principal. He is scheduled to go to the Planning Commission, Design Review and the Zoning Commission in October. He provided cuts of fixtures and equipment that Mr. Dragulski had requested. He reported that nothing has really changed structurally in the plans, or reported by his consultants, that would affect the budget. Mr. Chow reported that he is going to set up three add alternates: Conversion of steam heat to hot water heat, Exterior canopy connecting the addition to the portable classrooms and Exterior siding upgrade to the portable classrooms.

Mr. Chow will provide a budget and new set of drawings for the next PBC meeting

Mr. Kelly moved to approve for payment Invoice Number 200626-8 from OakPark Architects, dated September 5, 2007 for the amount of $46,600.00. Ms. Rowland seconded and the motion:

carried unanimously.

4. Simsbury High School Auditorium

Mr. Holden reported that Janson Industries has completed the demolition and PDS will complete the structural reinforcement early this week. The shop drawings submittal review and approval is proceeding and being dealt with by Friar Associates. Shea Electric is proceeding on schedule with ordering the equipment and doing preliminary work . There is a job meeting this Wednesday. Currently the Project is still on schedule for an October 13, 2007 completion.

Ms. Patrina moved, Mr. Salvatore seconded, to approve for payment Invoice No: 0000002 from Friar Associates, dated August 29, 2007, for the amount of $495.00 for Professional services from August 1, 2007 to August 31, 2007. The motion carried unanimously.

5. Simsbury High School Additions and Renovations

Mr. Holden reported that the generator was installed prior to the start of school and is currently functioning. They are at the punch list phase. Some minor work remains to be done integrating

the generator with the building management software. Mr. Holden has informed Mr. Allen of

O & G, that he wants him to attend the PBC October meeting for an update on the major part of the Project. The issue of the fuel pump at the high school is expected to be corrected by then.

Mr. Holden would like for the paperwork, change orders et al, to be addressed at the October meeting with anticipation that the Project will be fully completed by the first of the year

Mr. Ostop moved, Mr. Rice seconded, to approve for payment Application No: 5 from Northeast Generator for the amount of $79,529.96, for the period to 8/31/2007 and the motion carried unanimously.

6. Simsbury Public Library

Mr. Russo gave a Project construction update. They are still waiting for delivery of the windows. He addressed the proposal log stating that as of the end of the August PBC meeting, the approved change orders totaled $22,662.00. Pending proposal requests to date totaled $33,345.00. Mr. Russo informed of a requested change for substituting ceramic tile for the carpeting at the entrances.

Mr. Cutler stated that he feels that most of the major issues have been addressed. He does not feel that the contingency fund will be in jeopardy. Mr. Russo had some reservations.

There was lengthy discussion on the various issues re the carpeting and the tile.. Ms. Glew, represented the Library Board, in presenting facts, figures and preferences.

Mr. Derr moved, Ms. Rowland seconded, to approve the carpeting Gallery 002 proposal for an additional cost of $11,981.43 and for the cost of the freight to be renegotiated. There was further discussion.

Mr. Rice called the question.

The motion did not carry. Those voting in favor were Derr, Patrina, Rowland and Salvatore. Those voting in opposition were Dragulski, Kelly, Ostop, Petitjean and Rice.

Mr. Ostop moved to approve PCO #23, PR #17, Option #2, for cost increase due to carpet selections, for the amount of $9,411.00 and PCO #21, PR #17, to substitute ceramic tile for carpet at "North Gallery 002 and "East Gallery 003" for $7,777.00 0 days to be added to the final completion date; the motion included a request for cost renegotiation. Mr. Derr seconded and the motion carried with Mr. Rice voting in opposition.

Mr. Kelly moved, Mr. Salvatore seconded, to approve PCO#12, PR#5, for in ground light fixtures at the courtyard for the amount of $1,209.00. The motion carried with Mr. Rice voting in opposition.

Mr. Ostop moved, Mr. Savatore seconded, to approve PCO#18, PR#14, for Stair"A" enclosure for the amount of $2,765.00. The motion carried with Ms. Rowland voting in opposition.

PBC - 3 - 08/10/2007

Mr. Ostop moved, Mr. Rice seconded, to approve PCO #14, PR #15 to delete backflow preventor

for a credit of $1,248.00 and the motion carried unanimously.

Mr. Ostop moved, Mr. Derr seconded, to approve PCO#20, PR#16 to refinish existing wood doors for the amount of $1,067.00 and the motion carried unanimously.

Mr. Ostop moved, Ms. Patrina seconded, to approve PCO#17, PR#18 to provide and install

"FSK" Foil @ Batt insulation for the amount of $4,054 with 0 days added and the motion carried unanimously.

Once again it was noted that if more days are requested, Mountford must appear before the PBC to explain the request before it will be considered.

A new Project schedule was not provided, but Mr. Russo stated that the Project schedule continues to show a February 25, 2008 completion date.

Mr. Ostop moved to accept Application No: 7, dated 8/31/07 from W.J. Mountford Co. for the amount of $530,585.45. Mr. Derr seconded and the motion carried unanimously. The Committee requested the complete documentation package to support the single page AIA document be provided to each Committee member.

Mr. Ostop moved, Mr. Salvatore seconded, to approve for payment Invoice No. C012, dated

10 August 2007 from Kenyon & Cutler for the amount of $5,880.00 For professional services rendered from 1 July .through 31 July 2007. The motion carried unanimously.

Mr. Derr moved, Mr. Rice seconded, to approve for payment Invoice Number 7902-B, dated

July 31, 2007, from Independent Materials Testing Laboratories, Inc. for the amount of $911.00. The motion carried unanimously.

Mr. Rice moved, Mr. Derr seconded, to approve for payment Invoice Number 7902-C, dated August 20, 2007, from Independent Materials Testing Laboratories for the amount of $1,475.29. The motion carried unanimously.

Mr. Kelly urged everyone to keep the contingency fund amount in focus as Project deliberations continue.

Mr. Russo will address the issue of a car parked on the grass outside of the fence in front of the library with a For Sale sign in the window.

There was Q & A re estimated utility costs.

7. Old Business - There was none.

PBC - 4 - 08/10/2007

8. New Business - There was none.

9. Adjourn - The meeting was adjourned at 8:50 p.m. on a motion by Mr. Rice, a second by

Mr. Salvatore and a unanimously favorable vote.