Public Building Committee
October 9, 2007
Chairman Petitjean called the meeting to order in Room 106 in Simsbury Town Hall.
Present: Dragulski, Ostop, Patrina, Petitjean, Rice, Rowland
Absent: Derr, Kelly, Salvatore
Guests: Sawitzke, Bullock, Chow, Cutler, Russo, Glew, Gardner, Erickson
1. Minutes - September 19, 2007
Ms. Rowland moved, Ms. Patrina seconded to accept the minutes of 09/10/2007 as presented and the motion carried unanimously.
2. Public Audience - There was none.
3. Tariffville School
Mr. Chow presented three sets of plans for distribution between PBC members for study and one copy for the BOE. He met with the building inspector and the fire marshal on 9/13/2007 and the meeting notes were provided to members. He met with the School Principal on 9/14/2007 and the meeting notes were sent to members. The recommendation was made for Mr. Chow to research re potential Homeland Security funding re some aspects of the Project.
Mr. Sawitzke stated that Design Review spoke favorably re the scope and the transition between the historic building and the new building. The Zoning Commission presentation on 10/15/2007 will complete Town reviews.
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Mr. Chow spoke to the budget, stating that it is relatively the same and explained the contingencies, et al. He has sent the drawings and specifications to an estimator and anticipates having the numbers in two to three weeks. The question was raised re the potential need to move some aspects of the base bid into add alternates. Mr. Chow was urged to carefully watch the budget. The recommendation was also made for all involved in the Project to check re State funding bills being considered by the legislature that would potentially impact this Project.
Mr. Chow stated that he hopes to go out to bid in January.
PBC - 2 - 10/09/2007
Ms. Patrina moved, Mr. Ostop seconded, to approve for payment
Invoice 17940 dated 8/24/07, from Clarence Welti Associates Inc. for the amount of $4,000.00 for Test Borings and Geotechnical report. The motion carried unanimously.
Mr. Ostop moved, Ms. Rowland seconded, to approve for payment
Invoice 17941, dated 8/24/07, from Clarence Welti Associates Inc. for the amount of $2,000.00 for Test Borings and Geotechnical Report. The motion carried unanimously.
4. Simsbury High School Additions and Renovations
Mr. Holden had a BOE meeting and was unable to attend PBC meeting.
Mr. Sawitzke reported that O & G was unable to attend this meeting.
Mr. Holden has scheduled them for next month. The chairman requested written correspondence be sent to O & G to provide the PBC with a list of remaining items on the High School with the goal of closing out this Project.
Mr. Ostop moved, Ms. Rowland seconded, to approve for payment Invoice No: 000005, dated August 29, 2007 from Friar Associates for the amount of $253.75 for Design of New Emergency Generator. The motion carried unanimously.
5. Simsbury High School Auditorium
Mr. Sawitzke gave a Project update stating that the work of the three subcontractors has been good and is moving along well. The expectation is that everything will be completed by the end of the month.
Mr. Rice moved, Mr. Ostop seconded, to approve for payment Application No: 1, for the Period To: 09/30/2007, from J. E. Shea Electric, Inc. for the amount of $79,344.00 for Simsbury High School Auditorium. The motion carried unanimously.
6. Simsbury Public Library
Mr. Sawitzke reported that Mountford has had a smooth transition to a new superintendent. Mr. Sawitzke has written a letter to Mountford re working
PBC - 3 - 10/09/2007
hours and Mr. Russo has been coordinating the work hours with the Simsbury 1820 House. Mr. Sawitzke thanked the committee for the timely responses re the soil and the retaining wall.
Mr. Russo gave a status update to his Project Report #08, that addressed all aspects of the Project, and had been sent to committee members. He has been informed recently that the windows will not be shipped until the end of October.
There was Q & A
Mr. Cutler spoke to Change Order Number: 18 re Door #103 key pad mortise lock and wiring. Mr. Sawitzke further explained the system. Members remarked about some minor discrepancies in the figures provided by Mountford.
Ms. Rowland moved, Ms. Patrina seconded, to approve for payment PCO#10 (PR-4) for Hardware Changes at Doors #003 and #103 from W. J. Mountford for the amount of $3,202.00 with no days added.
Ms. Glew of the Library Board reported that the shipping charges for carpeting have been reduced to $1.05,00.
In response to questioning, Mr. Russo said that the IMTL Steel related items of non-conformance have not yet been addressed and explained his efforts toward that resolution.
A new schedule was distributed. It does not appear to be an issue at this time with the February 2008 completion date still on target. Mr.Cutler complimented the committee on the choice of brick. A Project on-site tour for the committee was tentatively scheduled for Sat. October 20 at 9:00 a.m.
Mr. Ostop moved, Ms. Patrina seconded, to approve for payment
Invoice 7902-D, dated September 17, 2007, from Independent Materials Testing Laboratories, Inc. for the amount of $1,672.63. The motion carried unanimously.
PBC - 4 - 10/09/2007
Mr. Ostop moved, Mr. Rice seconded, to approve for payment Invoice
No. C013 For professional services rendered from 1 August through
31 August 2007, for the amount of $10,128.69. The motion carried unanimously.
Ms. Patrina moved, Ms. Rowland seconded, to approve for payment the AIA Document, Application No: 8, dated 9/30/07, from W. J. Mountford Co. for the current payment due of $653,548.70. The motion carried unanimously.
Chairman Petitjean thanked everyone for the backup information and summaries submitted.
7. Old Business - There was none.
8. New Business - A new membership list with new emails is needed.
9. Adjourn
The meeting was adjourned at 8:00 p.m. on a motion by Mr. Rice, a second by Mr. Ostop and a unanimously favorable vote.
Mary Lou Patrina
Secretary
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