Public Building Committee
December 10, 2007
Chairman Petitjean called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in Simsbury Town Hall.
Present: Derr, Dragulski, Kelly, Ostop, Patrina, Petitjean, Rice, Rowland, Salvatore
Absent: none
Guests: Holden, Sawitzke, Chow, Russo, Cutler, Bullock, Ryan, Kaplan, Donahue (Children's Services librarian)
1. Minutes - November 13, 2007
Mr. Salvatore moved to accept the minutes of November 13, 2007 as presented. Mr. Ostop seconded and the motion carried unanimously.
2. Public Audience - No one spoke.
3. Tariffville School
Mr. Chow gave a Project update. He stated that the State has the Plans. When they are returned he will immediately make any changes required with the anticipation that the process will be completed by the end of January and go out to bid by Feb. 1, 2008. He distributed information received today from MPR Consulting Associates Inc. with a Preliminary Opinion of Probable Construction Cost of $4,866,894. He also distributed copies of the OakPark Construction Document Budget presented November, 2007 which included Soft Costs for a total Project amount of $6,235,315.00. Additional add alternate costs would make the total $6,702,000.00. There was Q and A.
Mr. Holden distributed a memo responding to questions raised at the November PBC meeting. The Project is eligible for 32% construction grant reimbursement from the Connecticut State Department of Education. Any other grants awarded would be offsets against this and reduce the State funding. The Project is not eligible for funding for "School Based Health Clinics or the Homeland Security funding for emergency generators.
Ms. Patrina moved to approve for payment Invoice Number 200626-9, dated December 3, 2007 from OakPark Architects for Architectural Services for the amount of $78,416.93. Mr. Salvatore seconded and the motion carried unanimously.
Following Q and A and discussion re a Contract for Administration Services for the Project, Mr. Ostop moved and Ms. Rowland seconded, to advertise an RFP for Clerk of the Works for te Tariffville School Projectresponses requested within two weeks. The motion carried unanimously. Mr. Sawtzke will email responses to PBC members and interviews will be scheduled.
4. Simsbury High School Addition and Renovation
Mr. Holden reported that Mr. Brennan of O&G was unable to attend the PBC meeting as planned so an alternate date of Dec. 20, 2007 at 1:00 p.m. has been scheduled for him to meet with Mr. Holden to get the Project wrapped up and closed out. The remaining issues are the fuel oil pump set, issues with Ferguson and the appropriate change orders. There was Q and A. There was concern re payment to subcontractors..
The recommendation was made to put in writing, prior to the Dec. 20th meeting, the PBC Concern with the way the Project is dragging on, that resolution is needed to close out the Project completely and pay all the subcontractors.
Mr. Salvatore moved, Mr. Ostop seconded, to authorize payments of subcontractors once the lien waivers are provided. The motion carried unanimously.
5. Simsbury High School Auditorium
Mr. Holden reported that the subcontractors and Friar Associates have been outstanding to work with and have done quality work. Final payments have been made and the Project is to be closed out.
6. Simsbury Public Library
Mr. Russo addressed his Progress Report #10 for the Period to 30 November 07. The Report includes Contract Administration information which not approved Change Orders to date are $57,354.00 and Pending Proposal Requests to date are $19,324. WJM has not submitted an updated Schedule for the Period ending 11.30.07. The Project Report addressed all facets of the Status Of Work. Of note is that as of 11/27/07 the final shipment of windows arrived at the site however, the window sills as delivered to the job site were fabricated incorrectly. WJM has re-ordered for the entire Project and will install at a later date. There were also some issues this past month on HVAC.
Mr. Russo informed that the building is not water tight and progress related to drywall taping, painting and other finish activities especially in the West and existing facility has been impacted as WJM decided not to install and monitor a temporary heating system since the building envelope is not weather tight. There have been delays of successor construction activities at all Wings.
His concluding statement is "it is my opinion that the entire Project remains two to three weeks behind its anticipated progress. There was Q and A with Committee members and Mr. Russo and Mr. Cutler
Mr. Russo anticipates $30,000 return from the copper roof.
A Job Meeting is scheduled for 10:00 a.m. on Wed. Dec. 12, 2007.
The PBC scheduled a Special Meeting for Dec. 17, 2007 and to confirm that WJM will attend.
Mr. Sawitzke will need to know by the end of the month if an extension will be needed for rental of the temporary location of the library. There is a provision for negotiating for an automatic extension if needed.
Mr. Sawitzke stated that he has all the lien waivers and certified payrolls.
Mr. Derr moved, Ms. Patrina seconded, to approve PCO #30 to Raise Two Manholes for the amount of $1,452.00. The motion carried unanimously.
Mr. Ostop moved, Mr. Derr seconded, to approve PCO #35 for VAV Insulation Tenting for the amount of $3,592.00 with no added days. The motion carried unanimously.
The PBC did not feel extra days are warranted. Extensions will be entertained if WJM comes before the PBC to justify
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