Simsbury, CT - Public Building Committee

Ms. Rowland moved, Mr. Salvatore seconded, to approve for payment Invoice Number 200626-10, dated January 2, 2008, from OakPark Architects LLC for the amount of $7,500.00 for Architectural Services. The motion carried unanimously.

Mr. Sawitzke reported that he and Mr. Holden have met with O & G and basically only some paperwork remains and the issue of the oil pump. The oil pump supplier was present at their meeting. Indications are that the Project will be finished by the end of January. If it is not,

Ms. Patrina moved, Mr. Ostop seconded, to approve for payment Application No: 6-Final for the Period To 11/30/2007 from Northeast Generator Co. for the amount of $14,233.79. The motion carried unanimously.

Mr. Russo addressed his Project Report #11 for the Period to 31 December 07. The approved Change Orders to date are $69,549.00. Pending Proposal Requests to date are $11,460.00.

Mr. Russo addressed other aspects of Contract Administration noting that the outstanding issue of steel joists repairs was completed, inspected and approved by IMTL in December. He has requested that the formal "Statement of Special Inspection" report of compliance be expedited. Mr. Russo further addressed the Report which included details of multiple areas of the Status of Work.

Mr. Russo concluded with his opinion that the entire Project remains at three to four weeks behind the contractual date of Substantial Completion. There was Q and A and discussion.

Mr. Russo distributed his updated Milestone Activity/Dates and there was Q and A and discussion. Mr. Russo feels that the two most critical areas are the HVAC Systems at the New Additions being operational for the Winter Season as the date is now extended to January 30, 2008 and Confirmation of NFPA Hydrostatc and Pneumatic Testing of Fire Protection Systems at both levels and the Attic which has been moved to January 31, 2008. Mr. DeSautels stated that the Substantial completion date of the entire HVAC System will be February 8. 2008.

PBC members expressed concerns re the progress of the Project and had serious Q and A and discussion with Mr. Desautels. Mr. Desautels stated that the schedule is very tight, that there is a lot of overlapping of work being done and that every day is critical. He anticipates that the East Wing will be ready by the end of February. He anticipates having extra workers this week. There was ongoing Q and A and discussion. Mr. Russo stated that he feels the sprinkler system is a critical item. Mr. DeSautels stated that the carpet delivery is expected sooner than the stated date of 2/11/08. The millwork should be in by the 23rd of January, 2008.

There was consensus to schedule a PBC Special Meeting for January 28, 2008 at 5 p.m. at the trailer on site at the Library Project. An updated Project Schedule is to be presented at that time.

Mr. Cutler presented two Change Orders. There was consensus to wait until the February PBC meeting to vote on PCO #29 (PR #23), to install approximately 485 LF of washed stone drip edge for an amount of $8,140.00 and zero days added to the date of final completion, as the item is not critical at this time.

Mr. Ostop moved, Mr. Derr seconded, to approve PCO #38, to provide a 30 ft. long 1ft.x1ft. soffit against the loggia in Room # 03 to conceal sprinkler piping required for (3) heads to cover the loggia, for the amount of $1,320.00 with zero days added to the date of final completion. The motion carried unanimously.

He reported that replacement of existing exterior light fixtures would cost approximately $13,000 with a potential to be reduced to $11,000. He stated that the roughing for the projector has been done but not the lifts.

Mr. Ostop moved, Mr. Derr seconded, to renovate the public bathrooms, Rooms 21 and 22 with all three options for a total not to exceed the amount of $47,000.00 (with hopefully delivery date of 8 to 10 weeks from today). The motion carried unanimously.

The Chairman tried to determine all remaining budgetary items. Mr. Sawitzke noted that there are three T &M items that have been authorized: moisture damage on the sheetrock, expansion joints in the cathedral ceiling area, and the foil face to replace the plastic. Additional items noted by Mr. Cutler and Mr. DeSautels are some gutters and downspouts, the scupper, adjustments in the carpet, additional cabinets and potential painting of some rooms. The Chairman requested a list of all proposed items for the next meeting for Project monetary monitoring.

Ms. Patrina moved, Ms. Rowland seconded, to approve for payment Application No: 11 for the Period To 12/31/07 from W. J. Mountford Co for the amount of $275,135.20 and the motion carried unanimously.

14 December 2007, from Kenyon & Cutler for the amount of $8,400.00 For Professional Services rendered from 1 November through 30 November 2007. The motion carried unanimously.

Mr. Kelly moved, Mr. Ostop seconded, to approve for payment Invoice Number 7902-G, dated December 31, 2007, from Independent Materials Testing Laboratories, Inc. for the amount of $740.00 and the motion carried unanimously.

Mr. Kelly moved, Mr. Rice seconded, to approve for payment Application No: 3, for the period to 12/30/2007, from J.E. Shea Electric, Inc. for the amount of $24,034.50. The motion carried unanimously.

Mr. Ostop moved, Ms. Patrina seconded, to approve for payment Invoice No: 0000008, dated December 10, 2007, from Friar Associates for the amount of $1,455.00 for Professional Services from December 1, 2007 to December 10, 2007 for Simsbury High School Auditorium Mechanical and Electrical Renovations. The motion carried unanimously.

Mr. Ostop moved, Mr. Derr seconded, to approve for payment Invoice No: 0000009, dated December 28, 2007, from Friar Associates for the amount of $970.00 for Professional Services from December 11, 2007 to December 31, 2007 for Simsbury High School Auditorium Mechanical and Electrical Renovations. The motion carried unanimously.

Mr. Sawitzke reported that there were four responses to a Request for Qualifications for the Contract Administrator/Owner's Representative for the addition and renovation project at Tariffville School. Three of the respondents have subsequently withdrawn. Mr. Sawitzke invited the fourth, Mr. Russo of J.R. Russo, LLC to attend the meeting for interviewing. His resume and proposal had been mailed to PBC members. There was Q and A and discussion.

Mr. Ostop moved, Mr. Salvatore seconded, to accept, the Contract with J.R. Russo, LLC, with the following schedule: Preconstruction (from now until contract award) $6,600.00; then $7,000.00 a month for the Construction phase for a 12 month period, determined by substantial completion; any further time extension will be on an hourly basis or to be negotiated. The motion carried unanimously.