Simsbury, CT - Public Building Committee

Vice Chairman Salvatore called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in Simsbury Town Hall.

Mr. Kelly moved, Mr. Dragulski seconded to amend the agenda to address No. 6 at this time and the motion carried unanimously.

Mr. Kelly proposed a slate of Dick Ostop for Chairman, John Salvatore for Vice Chairman and Alice Rowland for Secretary. Mr. Dragulski seconded and the slate was approved unanimously.

Mr. Kelly moved, Ms. Patrina seconded, to accept the minutes of January 14, 2008, Ms. Patrina seconded and the minutes were unanimously accepted.

Mr. Kelly moved, Mr. Dragulski seconded, to accept the minutes of January 28, 2008 and the minutes were unanimously accepted.

Mr. Holden reported that the Project has gone out to bid. A mandatory pre-bid walk through is scheduled for Wednesday, March 12, 2008, at 2:30 p.m. Bids are due March 26, 2008. The school will be open additional scheduled times on March 17 and 18 (for those who have attended the mandatory pre-bid session), to make reservations to visit the entire facility.

Approximately ten general contractors have picked up the plans thus far. There was Q and A and discussion. There was PBC directive to require the GCs to name their subcontractors and their price. There should be an addendum stating that the

figures are mandatory and that the bid could be rejected if not submitted. The Chairman emphasized that an AIA 305 must be submitted with the bid form.

Mr. Sawitzke requested input re the method to use for hiring a Special Inspector. He stated he will put out an RFP for laboratory and testing services or can do select invitations per preference of the PBC. The PBC requested Mr. Sawitzke pursue four sources for figures for laboratory and testing services, who will then be brought in for negotiations.

Mr. Russo stated that, in his review of the plans and specs, he didn’t find any outstanding items that need to be addressed at this time.

Mr. Holden stated that there is a separate project for a HVAC boiler replacement for both Tariffville and Henry James schools that will be voted on in May.

Mr. Salvatore moved, Ms. Rowland seconded, to approve for payment, Invoice Number 200626-12 from OakPark Architects, dated March 5, 2008, for the amount of $4,192.00 for Architectural Services. The motion carried unanimously.

Mr. Salvatore moved, Mr. Patrina seconded, to approve for payment Invoice Number 200626-11 from OakPark Architects, dated February 6, 2008 for the amount of $3,000.00 for Architectural Services. The motion carried unanimously.

#2008-1-02 from J.R. Russo, LLC, dated 2/29/2008 for $1,400.00 for 14 hours-Pre Construction Services for Period ending February 29, 2008 for Additions and Renovations to Tariffville School. The motion carried unanimously.

#30-598380, from Crest Graphics, dated 02/13/08 for the amount of $1.023.18 for printing and binding services. The motion carried unanimously.

The Town is in the process of closing out all of the permits. Mr. Holden reported that there is still minor paperwork that is being completed. Mr. Sawitzke stated that there are various aspects of the Project that still need to be closed out. Thus the Project remains open.

Mr. Russo gave a Project status report stating that basically 100% of the interior work is completed. The interior Punch List remains to be completed as well as the exterior site development.

29 February 08 speaking to Contract Administration and to the status of all aspects of the construction. The approved Change Orders to date are $107,279.00. The Pending Proposal Requests to date are $70,698.00. The total of Approved and Pending is $177,977.00. JRR has requested that the formal “Statement of Special Inspection” report of compliance be expedited. The FF&E Phase commenced on 3/03/2008.

Current plans are for the temporary facility to close on March 17^th and the library opening is tentatively scheduled between April 7^th and April 14^th.

Mr. Cutler reported that an interior Punch List was done last week and the information sent to the general contractor. He plans to do an exterior brick Punch List this week. There is a lot of exterior painting to be completed.

There was Q and A. Mr. Russo and Mr. Cutler stated that there will be some new change order requests. Mr. Sawitzke stated that they will not be substantial monetarily.

Ms. Rowland moved, Ms. Patrina seconded, to hold the April 14, 2008 PBC meeting at the library and the motion carried unanimously.

Mr. Derr moved, Mr. Dragulski seconded, to approve PCO #42 for Gypsum Water Damage Repairs for the amount of $6,371.00. The motion carried unanimously.

Mr. Derr moved, Ms. Rowland seconded, to approve PCO #45 revised, for Technology Room Revisions for $2,526.00. The motion carried unanimously.

Following Q and A, Mr. Kelly moved, Ms. Patrina seconded, to approve PCO #47 for FSK Application at Batt Ceilings for $14,829.00 with no added days. The motion carried with eight members voting for and Ms. Rowland abstaining.

Mr. Derr moved, Mr. Salvatore seconded, to approve PCO #50 for Toilet Room Modifications for $46,048.00. The motion carried unanimously.

Ms. Rowland moved, Ms. Patrina seconded, to approve PCO #48 For Floor Revisions at Lobby/Vestibule for the amount of $1,810.00 and the motion carried unanimously.

Mr. Derr moved, Ms. Rowland seconded, to approve PCO #52 for Masonry Restoration/Projection Screen for $883. The motion carried unanimously

Ms. Rowland moved, Mr. Salvatore seconded, to approve PCO #53 to secure Existing Low Voltage Wiring for $737.00. The motion carried unanimously.

Ms. Rowland moved, Mr. Derr seconded, to approve PCO #54 for Exterior Site Light Control System for $2,310. The motion carried unanimously.

There was consensus to hold PCO #55 for Millwork Revisions (Rm 110, 114, 115, 118) for $21,673.00 following discussion as to whether it should be in the Town Construction budget or in the FF&E budget.

Mr. Salvatore moved, Mr. Derr seconded, to accept PCO #56 for a credit of $46,345.00 for the Copper Roof Material Credit. The motion carried unanimously.

Mr. Salvatore moved, Ms. Patrina seconded, to approve PCO #58 for Diffuser Support Wiring, per request of the Fire Marshal, for $2,413.00. The motion carried unanimously.

Mr. Salvatore moved, Mr. Derr seconded, to approve PCO #59 for Exterior Trim Repairs for $1,332.00. The motion carried unanimously.

Ms. Patrina moved, Ms. Rowland seconded, to approve PCO #61 to Relocate Lower Level Women’ Room Door for $3,669.00. The motion carried unanimously.

Following explanation by Mr. Cutler, there was consensus to hold PCO #62 for Exterior Light Fixtures for $13,030.00 and to authorize consultants to address upgrading exterior lighting of the entire parking lot.

Mr. Cutler recommended not to approve PCO #63 to Refinish oak railings on first floor existing courtyard windows and the existing oak railing in stair “A” for $1,890.00 so no action was taken.

Ms. Patrina moved, Mr. Kelly seconded, to approve for payment Invoice No, C018, dated 11 February 2008, from Kenyon & Cutler for the amount of $7,560.00 for professional services rendered from 1 January through 31 January 2008. The motion carried unanimously.

Mr. Derr moved, Mr. Salvatore seconded, to approve for payment Invoice Number 7902-H, dated Feb. 11, 2008, from Independent Materials Testing Laboratories, Inc. for the amount of $706.00. The motion carried unanimously.

Mr. Kelly moved, Ms. Rowland seconded, to approve PCO #29 to Add Stone Drip At Building (485 LF) for $8,140.00. The motion carried unanimously.

Mr. Salvatore moved, Mr. Derr seconded, to approve for payment Application No.14 from W.J. Mountford Co., dated 3/5/08, for the amount of $279,902.60. The motion carried unanimously.

Mr. Salvatore moved, Ms. Rowland seconded, to accept the notes of the meeting of February 11, 2008 at which there was no quorum for voting. The motion carried unanimously.