BOARD OF FINANCE
JULY 17, 2007
REGULAR MEETING
1. CALL TO ORDER
The Regular Meeting of the Board of Finance was called to order at 6:00P.M. in the Main Meeting Room of the Simsbury Town Offices. The following members were present: Chairman Paul Henault, Peter Askham, Nicholas Mason, Kevin North, and Anita Mielert. Also present were Finance Director Kevin Kane, Mickey Lecours-Beck, and other interested parties.
2. APPROVE MINUTES
Mr. Askham made a motion to approve the minutes of the June 19, 2007 Regular
Meeting and it was seconded by Mr. North. Mr. Mason made a correction on
page 4 (7) of the motion made. The motion passed with corrections made
unanimously.
3. ESTABLISH "DIAL-A-RIDE" SPECIAL REVENUE FUND
Mr. Henault said this item is a carry over from the last meeting as the discussion was tabled. There were some questions by Ms. Fitzpatrick at the last meeting about the grant covering vehicle and/or driver costs. Also, Ms. Mielert had asked about the CNR.
Ms. Lecours-Beck said this is an enhancement grant from the Connecticut Department of Transportation. There is a $113,000 budget line item for the Dial-A-Ride service. She said this grant came about last year. This is the second year of the grant. She said this is meant to be a regionalized, which means Simsbury has to regionalize with a different Town. Simsbury has chosen to do that with the Town of Canton.
Ms. Lecours-Beck said this service takes Simsbury residents to their medical appointments and other trips for seniors. They also work with the Canton Senior Center for deciding different trips.
Mr. Kane said this is a five year grant program. The process was after the budget was done, therefore, this is why the fund is being set up. This would be a break-even fund.
Mr. North made motion to establish a Special Revenue Fund for Dial-A-Ride. Ms.
Mielert seconded the motion. The motion passed unanimously.
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Regular Meeting Page 2
4. AMEND 2006/07 SIMSBURY FARMS SPECIAL REVENUE FUND OPERATING BUDGET
Mr. Kane gave the Board a revised Simsbury Farms Special Revenue Fund Operating Budget memo, dated July 16, 2007. He said this was a "snapshot" of how fiscal year 2006/07 really ended up. The expenses over-exceeded the budget by $47,718.52. He is recommending a transfer to keep this fund solid. He did discuss this recommended action with the auditors and they agreed with this transaction.
There was some discussion on it being necessary to amend the budget and if the Finance Board had the authority to do so.
Mr. Askham made motion to amend to increase the operating budget of the Simsbury Farms Special Revenue Fund by $13,787.00 as per the memo from
Kevin Kane, Finance Director, dated July 16, 2007. Ms. Mielert seconded the
motion. Four were in favor with one against. Therefore, the motion passed.
5. BUDGET TRANSFERS - FISCAL YEAR 2006/07
Mr. Kane gave the Board a revised memo, dated July 16, 2007, on the budget transfers. He said the Board of Selectmen Special Revenue Fund, function 49500 - 00205 and 49500 - 00301 figures should be reversed. The Operating Transfer Simsbury Farms Fund should be $47,716.00 and the Operating Transfer CHR Fund should be $116,500.00.
Mr. North made motion to approve transfers, as submitted by the Finance Director
in his memo dated July 16, 2007 for the fiscal year 2006/07. Mr. Mason seconded
the motion. The motion passed unanimously.
6. OTHER BUSINESS
Mr. Henault and the Board discussed e-mail accounts as noted in the memo from Brandon Robertson dated June 8, 2007. The Board decided to invite Rick Bazzano to their next meeting to discuss this issue further.
Mr. Henault noted that he saw that the Ethel Walker deal had closed in the newspaper. The Board asked Mr. Kane to find out if there was extra money raised to reduce costs.
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Regular Meeting Page 3
Mr. Henault said there was a letter from David D. Stygar, Environmental Analyst, in their packets about the submission of the application for Open Space Acquisition under the Open Space and Watershed Land Acquisition Grant Program - Laurel Hill Property - Village of
Tariffville. The total project cost would be $700,000.00. This still needs to go through the Land Use process.
Ms. Mielert said that she went to Washington DC to accept a Federal grant in the amount of $50,000 for the Simsbury Main Street Partnership, acting as agent for the Town of Simsbury. This amount needs to be matched and she has applied to the State for a $30,000. Also, the Partnership will need $20,000 in donations. This money will be used for website development, brochures, signs, etc.
Mr. Mason said the Public Affairs Sub-Committee of the Chamber is working on a listing of commercial properties available in the Town.
7. ADJOURNMENT
Mr. Mason made motion to adjourn the meeting at 7:00 P.M. Mr. Askham seconded the motion and it passed unanimously.
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Paul Henault, Chairman Kathi Radocchio, Clerk
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