SIMSBURY PUBLIC LIBRARY BOARD OF DIRECTORS
Minutes of the July 19, 2004 meeting
These minutes have been approved by the Library Board.
PRESENT: Carol Bingham, Gail Ryan, Babs Gardner, Charmaine Glew, and Anne Erickson. STAFF: Anne-Marie Kaminsky, Assistant Director; Eileen Sickinger, Recording Secretary. Eileen Higham from Friends.
The meeting was called to order at 7:20 P.M. by Carol Bingham, Chair. Gail Ryan moved the minutes of the June 15, 2004 meeting be approved with one change: in the yearly statistics, “finds” should be “fines”. Second: A. Erickson. So moved.
There was no public audience.
Gail Ryan moved that Item 4A, Assistant Director’s Report, be added to the agenda. Second: C. Glew. So moved.
ASSISTANT DIRECTOR’S REPORT: Ms. Kaminsky, serving as Assistant Director in Mrs. Bullock’s absence, shared a copy of the Simsbury Library Planning Survey that is being distributed to the public. Accompanying the survey was Mrs. Bullock’s note to the staff and, as of tonight (07/19/04), 100 surveys have been collected. She reported that 172 teens and 155 adults are participating in the summer reading program. A copy of Mrs. Bullock’s letter to Rita Bond of the Simsbury Garden Club regarding the club working on a major library project was distributed. Ms. Kaminski also shared notes from Mrs. Bullock’s June 5th meeting with Kathy Miller of Friends.
COMMUNICATIONS: Tom Vincent’s letter regarding the Board of Selectmen’s resolution to file the application for the State Grant was discussed. Another letter will be needed to accompany the State Grant application stating that the Board of Selectmen resolve to accept the Grant, if awarded, and that the Town will initiate construction in eighteen months. Mrs. Bingham will talk with Brandon Robertson about this.
COMMITTEE REPORTS: Eileen Higham reported on the brainstorming meeting between Kathy Miller and Sue Bullock and reviewed some of the highlights from that meeting. In particular she emphasized Friends interest in the following: Asking Tom Vincent to put the Library addition back on the Public Building Committee agenda. A meeting with Kathy Miller this summer to figure out what the building awareness survey should say. Submit the Library Grant. Call a Building Committee meeting for Wednesday, September 1, 2004. Have the Library Board hold three public hearings on the Library addition in October, January and April.
She also reported on the ongoing collection of books for the September book sale.
PERSONNEL: Charmaine Glew had the Director’s evaluation forms for the Board for distribution this evening.
She also reported that the grievance filed by members of the Secretarial Union over the loss of hours by part-timers was denied.
LONG-RANGE PLAN: Recent revisions on the Long-Range Plan were reviewed and discussed. With the understanding that all spelling and grammatical changes will be corrected, Charmaine Glew moved the Library Board approve and accept the Library Vision Statement, Long-Range Plan and Technology Plan as revised and corrected at this meeting (07/19/04), with survey updates as needed. Second: B. Gardner. So moved.
Anne Erickson moved that the Library Vision Statement, Long-Range Plan and Technology Plan, be included in the State Grant Application that is to be approved by the Board of Selectmen at their August meeting. Second: G. Ryan. So moved.
When all the changes and corrections are made, Mrs. Glew and Ms. Kaminski will meet with Mrs. Bullock to review the final copy.
PLANNING COMMITTEE REPORTS: John Loomis of the Planning Commission requested the approval of a statement on the Library being proposed for the Planning Commission draft of the Community Facilities and Infrastructure topic, Policy 4. Babs Gardner moved the Library Board approve the statement provided by John Loomis of the Planning Commission concerning specific reference to the Simsbury Public Library within a draft of the 2004 Plan of Conservation and Development. Within a draft of the Community Facilities and Infrastructure topic, Policy 4, which reads: “Support and sustain the excellence of the Simsbury Public Library”, under that policy, there is one objective: “Support the expansion of the public library.” Second: A. Erickson. So moved.
The Board felt that more information was needed on how the Library would be utilized in the Planning Commission’s Preservation of Historic Resources topic before any action could be taken.
At 9:00 Gail Ryan moved for adjournment. Second: C. Glew. So moved.
Anne Erickson, Secretary
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