SIMSBURY PUBLIC LIBRARY BOARD OF DIRECTORS
Minutes of December 18, 2006 meeting
PRESENT: Bert Kaplan, Carol Bingham, Charmaine Glew, Babs Gardner, Anne Erickson. Susan Bullock, Director and Eileen Sickinger, Recording Secretary.
Charmaine Glew, Chair called the meeting to order at 7:25 P.M. Bert Kaplan moved the minutes of the November 20, 2006 meeting be accepted with the following changes: Friends thank you luncheon was on December 14th and it was the public kick-off of the Capital Campaign on November 30th. Second: A. Erickson. The minutes were accepted as corrected.
Public Audience: Eunice Kelly and George Boissard.
There were no additional agenda items and no communications.
Committee Reports: Friends: Eunice Kelly, President of Friends, brought the Board up-to-date on the Capital Campaign drive. Jerry Hansen, Co-chair, has reported to her on the success of the campaign so far and due credit was given to the committee and volunteers who have been working so diligently. The next two phases will include a letter to Friends’ 900 members going out in mid-January, followed by a town wide mailing later that month. These letters will be prepared by a professional mailing company and written over Mrs. Kelly’s signature.
Friends thank you party to the staff was well received.
Mrs. Kelly did report that recent authors’ luncheons have not been well attended. Friends annual meeting will be held May 8th at the Hopmeadow Country Club and she solicited the Board’s opinion on an appropriate speaker for that meeting. Discussion centered on whether the speaker be a well known author or someone with an interest and knowledge of literacy/libraries.
Some Friends were concerned about the storage of the Jennifer Grey statue during construction and Mrs. Bullock assured them it will be dismantled and stored properly for the duration.
Mrs. Kelly thanked Mrs. Glew and Mrs. Gardner for their representing her and Friends at the Board meetings.
Personnel: The personnel sub-committee will be meeting at 10:30 A.M. on January 8th.
Building Task Force: Mr. Kaplan has spoken with Tom Vincent and bid documents are being picked up and the pre-conference bid for the construction project is scheduled for December 19th. Anne Erickson reported that she and Gail Ryan attended the last Public Building Committee meeting and there was nothing to report. Mrs. Glew will be in contact with Rich Sawitzke about interior designers.
Fund Raising: Covered with Mrs. Kelly.
There was no Chair’s Report:
Director’S Report: Work continues on preparation for the move to temporary quarters. The packet contained an inventory of existing equipment and once an interior designer is chosen it is hoped there will be a clearer picture of what to save, toss, use in the temporary quarters, and then what will be returned to the new building.
James Miller has designed a Library page on MYSPACE.Com and he will use ideas from the staff in developing the page.
My Library TV is a new service that will allow patrons to download popular TV programs (e.g. Antiques Road Show) onto their computer without impacting the Library’s response time. It is free for six months at which time it will be decided whether to get a regular subscription. Copies of the Annual Report and The Next Chapter were included in the packet.
The 2007-2008 budget is due January 12th. No caps or guidelines have been set at this point.
Meting Dates: The Library Board meetings will continue to be held on the third Monday of the month with a few exceptions. They will start at 7:15 P.M. and be held in the Joan C. Barnes Conference Room of the Library. The meetings will be held in the temporary quarters during construction in a room to be determined. The dates are as follows:
January 7, 2007 (2nd Monday) July 16th
February 5th (1st Monday) August 20th
March 19th September 17th
April 16th October 22nd (4th Monday)
May 21st November 19th
June 18th December 17th
January 7, 2008 (1st Monday)
Charter Revision: A copy of the draft of the Library section of the Charter Revision was included in the packet and will be discussed further. It did show that the membership on the Board will increase to nine members by 2011.
At 8:40 P.M. Babs Gardner moved for adjournment. Second: A. Erickson. So moved.
Anne Erickson, Secretary
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