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BOARD OF SELECTMEN
SPECIAL MEETING
MAY 17, 2001
CALL TO ORDER
The meeting was called to order at 8:36 a.m. Present were First Selectman Anita Mielert, William Garrity, John Romano, Thomas Vincent and Madeleine Gilkey. Also present were: Paul Fetherston, Assistant to the First Selectman, Kevin Kane, Finance Director, Dave Holden, Business Manager, and Gerard Toner, Culture, Parks and Recreation Director.
FINANCE
Set date, hour and place of subsequent Town Meeting
Mr. Garrity moved to set the Town Meeting for Thursday, May 24, 2001, at Eno Memorial Hall, 754 Hopmeadow Street, Simsbury, Connecticut, at 7:30 p.m. The motion was seconded by Mr. Romano.
Mr. Garrity amended his motion to set a subsequent Town Meeting for Thursday, May 24, 2001, at Eno Memorial Hall, 754 Hopmeadow Street, Simsbury, Connecticut, at 7:30 p.m. Mr. Romano amended his second. The vote was unanimous. The motion carried.
Set date, hour and place of subsequent Automatic Referendum
Ms. Gilkey moved to set a subsequent Automatic Referendum, as a result of the subsequent Town Meeting, for Thursday, June 7, 2001, between the hours of 6:00 a.m. and 8:00 p.m. in the Henry James Memorial Junior High School Gymnasium, 155 Firetown Road, Simsbury, Connecticut. The motion was seconded by Mr. Romano and carried unanimously.
Request to increase (amend) the Simsbury Farms Special Revenue Fund, Revenue and Appropriation Budget
Mr. Toner reviewed his May 9, 2001 memo (Addendum 1). He stated that the increased fees will cover the anticipated deficit. Ms. Mielert questioned whether funds will be spent if the fees collected are not adequate. Mr. Toner stated that the opening of the pool has been delayed, to control costs, but there is not a lot of flexibility in the pool area. He stated that the Recreation Department will hold off on the purchase of supplies, materials, and facilities work, if necessary.
Mr. Romano questioned whether Mr. Toner has considered cutting programs. Mr. Toner stated that only programs that make a profit are run. He clarified that the actual deficit is $12,600, with revenues covering the $30,000. He noted that that the $7,000 cost of a tie rod and unanticipated utility costs caused the $12,600 deficit.
Mr. Garrity questioned the current fund balance in the Simsbury Farms Special Revenue Fund. Mr. Kane stated that the fund balance is approximately $88,000. He noted that when the Town goes for bonding a sufficient fund balance is important. Mr. Garrity questioned whether the exposure for this fund is $42,600. Mr. Toner stated that he projects that this fiscal year will end with the same Town subsidy that was budgeted. He pointed out that the revenues at the golf course are dependent upon the weather, which means he cannot put a number on the amount of exposure. Mr. Garrity suggested that Mr. Toner consider ways to cut costs over the next 6-7 weeks. Mr. Romano noted that, based on the vote at the Referendum, citizens might be pulling back on items such as
recreation programs.
Mr. Garrity moved to amend the Simsbury Farms Special Revenue Fund Revenue and Appropriation budgets by $42,600. The motion was seconded by Ms. Gilkey and carried unanimously.
ADJOURNMENT
Mr. Garrity moved to adjourn the meeting at 9:02 a.m. The motion was seconded by Mr. Romano and carried unanimously.
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Anita L. Mielert
Approved: / /
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