TOWN OF SIMSBURY
BOARD OF SELECTMEN
REGULAR MEETING MINUTES
NOVEMBER 8, 2004
CALL TO ORDER
The Regular Meeting of the Board of Selectmen for November 8, 2004 was held in the Main Meeting Room of the Simsbury Town Offices. Present were, First Selectman, Thomas Vincent, Board Members, Madeleine Gilkey, John Romano, Joel Mandell, William Garrity and John Hampton. Also present were, Brandon Robertson, Director of Administrative Services, and Richard Sawitzke, Town Engineer.
Mr. Vincent called the meeting to order at 7:00 p.m.
PUBLIC AUDIENCE
Mr. Romano asked if motor vehicles or horse drawn carriages were allowed on the trails. Mr. Vincent said horse drawn carriages are sometimes used for special occasions on the piece that goes from Iron Horse Blvd. to Rte. 315 there is a dirt portion. They are on the side of the paved trail.
Mr. Mandell read an announcement on the Flu Shot Clinics. Mr. Mandell said there would be Flu Shot Clinics, to be held by the VNA, on November 13th from 10 - 3:30 and November 20th from 11- 4:30. You must be 65 years old or have a chronic condition with proof from your doctor. People should call the VNA for an appointment at 653-5514.
Mr. Mandell also noted that Thursday, November 11th Town Offices would be closed in observance of Veteran’s Day. He said there would be a program sponsored by the American Legion and Veteran’s of Foreign Wars at Eno Memorial Hall at 10:45 a.m. which is open to the public.
Mr. Mandell read the Legal Notice on the Public Hearing which states, “Pursuant to Section 404 of the Town Charter, a public hearing is scheduled for November 8, 2004 at 7:00 p.m. in the Main Meeting Room of the Town Offices. Interested persons may appear and be heard, and written communications will be received, regarding the following:
Proposed amendment of Article 2, Section 4.1, entitled Application, of Chapter 141 of the Town Code of Ordinances entitled, Taxation.
Copies of the above will be on file with the Town Clerk’s Office. Dated at Simsbury, CT, this 28th day of October 2004. Signed Thomas E. Vincent, First Selectman.”
TOWN OF SIMSBURY
BOARD OF SELECTMEN
REGULAR MEETING MINUTES
NOVEMBER 8, 2004
Page 2:
Mr. Vincent asked if anyone wished to speak at the Public Hearing. Hearing no one, Mr. Mandell made motion to close the Public Hearing. Mr. Romano seconded the motion. All were in favor and the motion passed.
FINANCE
Mr. Vincent said the Highway Superintendent requested that the spare dump truck be transferred to the Board of Education. This truck was damaged in June and the Town received a check in the amount of $3,812.00 to cover the cost of the damage. This truck was to be traded in during the 05-06 fiscal year. This would be used to help plow and move snow around the school areas. Mr. Garrity made motion to approve this transfer. Mr. Hampton seconded the motion. All were in favor and the motion passed.
LEGISLATIVE
a) Revision to Chapter 13 of the Code of Ordinances entitled “Code of Ethics”
This would remove the word “private” from the portion which deals with reprimands. This word is in conflict with the State Statute. Mr. Mandell made motion to approve the revised Code of Ethics as presented. Ms. Gilkey seconded the motion. All were in favor and the motion passed.
b) Enactment of proposed ordinance entitled “Designation of Simsbury Zoning Commission as the Town’s Aquifer Protection Agency.”
Mr. Vincent said a Public Hearing was held concerning this proposed ordinance. Mr. Vincent said that the Zoning Commission has adopted Aquifer protective regulations and that the Inland Wetlands Commission would review any application on a referral. Mr. Mandell made motion
to approve this ordinance as presented. Mr. Hampton seconded the motion. All were in favor and the motion passed.
c) Amendment to Article 2, Section 4.1 entitled Application of Chapter 141 of the Town Code of Ordinances entitled Taxation.
Mr. Vincent said the purpose of this is to streamline the application process for class of vehicles used in medical transport. This will eliminate the need for taxpayers to file on an annual basis. Mr. Mandell made motion to approve this revised Ordinance. Mr. Garrity seconded the motion. All were in favor and the motion passed.
TOWN OF SIMSBURY
BOARD OF SELECTMEN
REGULAR MEETING MINUTES
NOVEMBER 8, 2004
Page 3:
LEGISLATIVE CONTINUED
d) Revisions to Chapter 46 of the Town Code of Ordinances entitled “Pensions”.
Mr. Vincent said this revised plan is only for unaffiliated employees. The Public Hearing was held as required by the Town Charter. Five areas of the Ordinance have been changed.
Ms. Gilkey made motion to approve Chapter 46 of the Town Code of Ordinances. Mr. Hampton seconded the motion. All were in favor with Mr. Vincent abstaining.
CAPITAL PROJECTS
Mr. Sawitzke, Town Engineer, said he would go over seven projects that were being administered by the Public Building Committee.
Mr. Sawitzke said the High School project, which was brought forth at the Referendum. This is a $43,178,000.00 project which is approximately 60% complete. The project is to add 100,000 square feet to the High School. Fletcher Thompson was the designer and O & G Industries is handling the construction type management part of the project. Four areas have been delivered to date. By December 31st, the Administrative area and renovated old gym should be delivered. Scheduled for August 2005 is the cafeteria addition and all the renovated space should be completed by December 2005.
Mr. Sawitzke said if no more items are added, they are under budget. They will probably need $400,000 more for unknown contingencies, but the project would still be under budget.
Mr. Sawtizke said Eno Memorial Hall air conditioning, Phase I, is a $556,000 project. This project is moving along and approximately 25% complete. The engineering company is ATA Consulting Engineers and work is being carried out by HBJ Construction. The project should be completed by January 2005.
Mr. Sawtizke said the Phase II project was bid and needs to be considered at some point. Also, code issues need to be addressed before proceeding any further. A code study has been completed.
Mr. Sawitzke said the Police Department renovations project is a 1.87 million dollar project.
Jacunski Humes is the Architect Company and the construction is being done by Associated Construction Company. The work is about 30% complete and the back area will be completed around Thanksgiving.
TOWN OF SIMSBURY
BOARD OF SELECTMEN
REGULAR MEETING MINUTES
NOVEMBER 8, 2004
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Mr. Sawitzke said the Central School Roof replacement project has a $200,000 estimated cost. The Committee chose Silver Petrocelli and Associates for the design. The work would be done in the summer of 2005.
Mr. Sawitzke said Committee has retained the firm of Oak Park Architects for the modular classroom spaces project. This design would be completed for the 2005 schedule.
Mr. Sawitzke said the most recent approval of the Simsbury High School Auditorium upgrade was given to CJ Lawlor and Associates who are looking to move that design along to coordinate with the other work at the High School.
Mr. Sawitzke said the High School track and stadium improvement is a 1.9 million dollar project. The Public Building Committee will be interviewing next Monday. This project would be started before school gets out next summer.
Mr. Sawitzke said the Performing Arts Center had it’s ground breaking last week. This project includes a 2900 square foot stage and a 1300 square foot preparation area. Castle Corp. will be handling the project. Hopefully this project will be up and running for the next concert series.
Mr. Sawitzke said the Waste Water Treatment Plant was designed by Earth Tek Corp. and being constructed by C.H. Nickerson Construction Co. The project was started on October 25th and completion should be done by January 31, 2007. This project would bring the plant up to it’s full size, meet the new environmental requirements, and to update and modernize all the equipment in that facility.
Mr. Sawitzke said they are completing sewer installation on Elaine Drive and they have completed Center Street reconstruction in Tariffville.
CORRESPONDENCE
Mr. Vincent said St. Mary’s Church would like to use Simsbury Meadows on Iron Horse Blvd. On June 14 - 18, 2005 for their Carnival. He will be meeting with them to go over ground rules several times to update them on the band shell progress.
Ms. Gilkey made motion to approve the use of Simsbury Meadows on June 14-18 by St. Mary’s Church. Mr. Hampton seconded the motion. All were in favor and the motion passed.
TOWN OF SIMSBURY
BOARD OF SELECTMEN
REGULAR MEETING MINUTES
NOVEMBER 8, 2004
Page 5:
SUB-COMMITTEE REPORTS
a) Public Safety - nothing to report
b) Finance - nothing to report
c) Welfare - nothing to report
d) Personnel - Mr. Mandell said they set their meeting minutes for 2005
LIAISON REPORTS
Mr. Hampton said there will be a Charter Revision Commission Public Hearing on Wednesday, November 10th at 7:30 here in the Main Meeting Room.
Mr. Hampton said the Main Street Partnership will be hold their Second Annual Auction Saturday at 5:30 p.m. at Simsbury Bank.
Mr. Romano said the DAR, American Legion and VFW are sponsoring a fund raiser at Eno Memorial Hall with guest Peter Harvey at 7:30 p.m.
APPROVAL OF MINUTES
Mr. Garrity made motion to approve the October 25, 2004 minutes. Mr. Hampton seconded the motion. All were in favor as amended and the motion passed.
EXECUTIVE SESSION
Mr. Romano made motion to adjourn to Executive Session at 7:40 p.m. Ms. Gilkey seconded the motion. All were in favor and the motion passed.
Respectfully submitted,
Kathi Radocchio
Clerk
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