Board of Finance Special Meeting Minutes-4/10/14

BOARD OF FINANCE

SPECIAL MEETING - 8:00 PM

MINUTES

April 10, 2014

CALL TO ORDER

Mr. Peter Askham, Chairman, called the Special Meeting of the Board of Finance to order at 8:00 P.M. on Thursday, April 10, 2014 in the Amphitheater at Simsbury High School located at 34 Farms Village Road, Simsbury, CT.  The following members were also present: Nicholas Mason, Barbara Petitjean, Linda Schofield, Jeff Blumenthal and Moira Wertheimer.  Also present were Mary Glassman, First Selectman, Sean Kimball, Deputy Director of Administrative Services, Joseph Mancini, Director of Finance/Treasurer, Burke LeClair, Board of Education Business Manager, Thomas Roy, Director of Public Works, Leslie Brigham, Commssions Clerk and other interested parties.

Mr. Askham noted that the Board of Finance will formally make motions at their next meeting.

Ms. Petitjean discussed her preference to fund Paving out of the Operating Budget.

Mr. Thomas Roy, Simsbury Public Works, presented the following Pavement Management topics:  Pavement Management Program Overview, What is Pavement Management, Pavement Deterioration, Pavement Management Goals and Objectives, History, Condition Summary, Looking to the Future, How Much Should We Budget, Moving Forward – Setting Goals, Current Road Quality – Prior to Paving, Acceptable Road Standards and What if…..

Board members and Mr. Roy discussed the life span and quality of the roads in Town and what the cost would be to keep them up to standards expected by residents.  Some Board members stated that they would like to see the cost of this project funded so that the Town does not have to borrow money every year and pay interest.

Ms. Glassman noted that CNR borrowing costs are low and this would be one thing to consider.

Ms. Schofield questioned Mr. LeClair about why the lockers at Henry James Memorial needed to be replaced and why the Phase 1A and 1B projects cannot be combined.  Mr. LeClair reviewed the reasons why this was a good time to have these lockers replaced and he also explained why Phase 1A and Phase 1B are two separate projects.

Ms. Petitjean questioned if the full time School Resource Officer is also at all the Elementary Schools as well as Simsbury High School and Henry James Memorial School.  Mr. LeClair stated that the second School Resource Officer is located at Henry James Memorial but is available for all the Elementary schools if needed.

Mr. Askham noted that the Board of Education is funding half of the cost of one School Resource Officer in Town.

Ms. Petitjean made a motion to have a Special Meeting on April 15, 2014 at 6:00P.M. with Public Audience; a motion to cancel the April 29, 2014 meeting and the hearing that was previously scheduled; motion to establish a meeting immediately following the referendum tally on May 6, 2014; motion also includes the cancellation of the May 13, 2014 that was previously scheduled.  Ms. Schofield seconded the motion and it was passed unanimously.

Adjournment

Mr. Blumenthal made a motion to adjourn the meeting at 8:55 p.m. Ms. Petitjean seconded the motion and it was passed unanimously.

Respectfully submitted,

__________________             _____________________________

Peter Askham, Chairman         Leslie Brigham, Commissions Clerk