Technology Task Force Regular Meeting April 6, 2015

Meeting date: 
Monday, April 6, 2015

Simsbury Technology Task Force
Regular Meeting
April 6, 2015

Engineering Conference Room – Simsbury Town Hall
5:30pm

Minutes of Meeting

Call to Order

The meeting was called to order at 5:31 pm by Mike Doyle, Acting Chair. Bill Rucci, Harald Bender, Ray Rosati, Mark Orenstein, Larry DiSciacca, John Jahne and Jeremy Wallman were present for the Task Force. IT Manager Rick Bazzano, Director of Administrative Services Tom Cooke. Town of Simsbury First Selectman Lisa Heavner and CREC Manager, Office for Regional Efficiencies joined the meeting on behalf of the State of Connecticut’s MORE Commission.

Pledge of Allegiance

Public Audience

No member of the public spoke at public audience.

Review of February 11, 2015 Meeting Minutes

Harald Bender made a motion to approve the February 11, 2015 minutes. Mr. Rucci seconded the motion and it passed unanimously with no changes to the minutes.

MORE Commission Presentation

Ms. Heavner and Ms. Glassman talked about the MORE Commission and its technology subcommittee. The Task Force was asked to come up with technology sharing project ideas. Mr. Doyle asked the Task Force members to forward their ideas to him by next Monday. Ms. Glassman asked that the responses be forwarded to Ms. Heavner.

Storage Project

The Task Force decided to break out a sub-committee for the Storage Project as Mr. Bazzano has an immediate need and it was out of the scope of our meeting. The sub-committee consists of Messrs. Doyle, Jahne, DiSciacca and Bender.

CCAT Report and Priorities

The Task Force discussed the CCAT critical and high priority report. Mr. Bazzano explained the idea behind the list and how he plans to maintain it for our meetings. The Task Force discussed the following items on the report:

• Fiber build out: all the fiber should be hung and terminated by mid-June. Network hardware still needs to be procured.
• IP Telephone: Mr. Bazzano is working with Valley Communications to upgrade the existing NEC system to connect Public Works. He's also making sure he has proper capacity from Frontier with the existing PRI / T1 Trunk containing 24 phone lines.

Town IT Budget

Mr. Bazzano provided an update on the IT Budget passage and plan to use the new position funds for consulting this year to move big projects forward and look to hire next year. Rick also talked about the need to buy the Fiber network hardware and an $8000 IP Camera project for the Performing Arts Center.

Next Steps

• Storage Solution Update
• CCAT Hit List (Critical & High priority items)
• Discuss 3/5 year technology plan.

Appointment of Vice-Chair

Mr. Cooke recommended adding a Vice Chair to the Task Force to help facilitate meetings and to ensure continuity. A motion was made by Mr. Rosati to appoint Mike Doyle as Vice Chair, Seconded by Mr. Orenstein. With Mr. Doyle abstaining the motion was unanimously approved.

Adjourn

At 6:45pm a motion to Adjourn was made by Mr. Orenstein and seconded by Mr. Doyle. The motion passed unanimously.