Library Board of Trustees Meeting Minutes

SIMSBURY PUBLIC LIBRARY BOARD OF TRUSTEES
April 15, 2013 Meeting

PRESENT: Charmaine Glew, Anne Erickson, Lydia Chiappetti, Gail Ryan, Diana Fiske and Joy Himmelfarb. Susan Bullock, Director and Eileen Sickinger, Recording Secretary.
The meeting was called to order at 7:05 P.M. by Ms. Himmelfarb, Vice-Chair. Mrs. Glew moved the minutes of the March 18, 2013 meeting be approved with the following corrections: Spelling: Ms. Himmelfarb. Under Chair’s Report, it was the Board of Selectman’s reductions in the Library budget, and under Automatic Counters, it was Mr. Vance who recommended and researched the automatic counters. Second: Mrs. Chiappetti. The minutes were approved with these corrections.
PUBLIC AUDIENCE: George Boissard, Friends Liaison
COMMUNICATIONS:  Mrs. Bullock had a verbal request from a representative of the Flower Bridge Committee to place a framed collage of four postcards of the Bridge under the current picture, which could be purchased. It was the consensus of the Board that it would be more appropriate that a flyer, with the four pictures, be placed on the community bulletin board in the Library.
Mrs. Glew noted that she had not received, nor seen, any notice of the Board of Selectman’s Budget Hearing with the Board of Finance that was held on April 9th.
REPORTS: Friends: Mr.  Boissard reported that Friends Nite of a 1,000 Stars will be on Thursday, April 18th.
The Book Store continues to be doing well, raising $2,900 since September.
A “Friends of the Library Foundation” is being formed and a meeting is scheduled for Wednesday, April 17th.
Friends Annual Meeting will be held May 29th at Hopmeadow Country Club with author Ann Leary as the speaker.
There was no Personnel report.
Decorating: The search continues for new carpet for the Program Room.
Building: Mrs. Glew noted that when she was to give a presentation to the Great Decisions group the audio plug for the computers did not work. It has been at least two weeks and the system is still broken causing an inconvenience to presenters. Mrs. Bullock will look into this.
Landscaping: It was suggested that organizations putting signs on the front lawn check periodically to be sure they have remained in an upright position.
Parking: Signs for additional parking at Boy Scout Hall have been installed.
CHAIR’S REPORT: None
DIRECTOR’S REPORT: Among the highlights from Mrs. Bullock’s written report were that the people counters have been ordered. Ten additional staff computers have arrived and the town’s technology people have suggested that a new Fatpipe be purchased to replace one currently in the Library. Staff continues to update the patron database and the book drop is now working.  Also, two staff members are attending the new catalog rules seminar and this will aid in making clearer descriptions of new media.
Attached to Mrs. Bullock’s report were the results of a recent teen survey, as well as a report of Simsbury users of the Library by category (child, teen, adult, senior).
Since one of the electronic bulletin boards needs replacement there was discussion on how best to replace it – with an LED monitor or a TV screen as is currently used.
BUDGET: The status of this fiscal year’s budget and the over and under spending in different line items was reviewed. Mrs. Bullock has met with Ms. Harris to discuss the transfer of monies to meet expenses.
At 8:40 P.M. Mrs. Glew moved the Board go into executive session to discuss the status of the Library Director’s search. Second: Mrs. Ryan. The Board went into executive session until 8:55 P.M. when she moved for adjournment. Second: Mrs. Ryan. The meeting was adjourned.

Eileen Sickinger, Secretary Pro Tempore