Personnel Sub Committee Minutes of Special Meeting October 28, 2013 DRAFT
DRAFT
BOARD OF SELECTMEN
Personnel Sub-Committee – Minutes of Special Meeting
Monday, October 28, 2013
6:30 P.M. – Simsbury Town Offices – Main Meeting Room
1. Call to Order
The meeting was called to order at 6:32 p.m. Committee Chair Lisa Heavner and Committee members Shannon Knall and Moira Wertheimer were present. Tom Cooke, Director of Administrative Services; Sean Kimball, Deputy Director of Administrative Services; and Lisa Karim, Library Director were also present.
2. Pledge of Allegiance
All stood and recited the Pledge of Allegiance.
3. Public Audience
After the pledge of allegiance, Ms. Heavner offered the opportunity for public audience – no member of the public spoke.
4. Approval of minutes of meeting on August 12, 2013
Ms. Knall moved for the approval of the minutes of the August 12, 2013 meeting. Ms. Wertheimer seconded the motion and it passed (3-0).
5. Action on proposals submitted in response to the Request for Proposal – Analysis of Impact of Potential Delegation of First Selectman’s Personnel Function
Tom Cooke presented a summary of the four responses received to the Town’s RFP and stated that two respondents had significant municipal experience, one submitted by Lee Urdman and the other by the Murtha Cullina lawfirm. The proposal by Lee Urdman was substantially lower in cost ($4,000 compared to $12,500) and Lee has recently consulted for the Town on an organizational review related to Town Engineer Rich Sawitzke’s retirement. Ms. Wertheimer asked how Mr. Urdman’s proposal could be so much less expensive. Mr. Cooke indicated that although he has a vast amount of executive-level municipal experience, he has only recently started consulting and he is growing his business. Ms. Heavner asked if there would be an opportunity to interview the respondents. Mr. Cooke said it is up to the committee, all options are on the table. Ms. Knall said she would feel more comfortable getting to meet the selected person, even if they only interviewed Mr. Urdman. Ms. Wertheimer asked the committee members whether this should be taken up at a meeting after next week’s election, when there will be new members on the committee. Ms. Wertheimer moved to table this agenda item until the next Personnel Sub-Committee meeting. Ms. Knall seconded the motion, all were in favor and the motion passed (3-0).
6. Action on proposed revisions to Reference Librarian and Part-Time Circulation Assistant job descriptions
Lisa Karim, Library Director, introduced the topic and explained that circulation procedures and technology practices and equipment have changed extensively since the two job descriptions were last revised. With current openings in both positions this is a good time to update the job descriptions. Ms. Heavner asked if there were any proposed changes to the salary amounts. Ms. Karim said there were no salary changes, only a clarifying existing duties. All changes were reviewed with existing staff members and were approved by the respective union presidents. Ms. Wertheimer moved approval of the Reference Librarian and Circulation Assistant job description revisions. Ms. Knall seconded the motion, all were in favor and the motion passed (3-0).
8. Adjourn
Ms. Knall made a motion to adjourn at 6:50pm. Ms. Wertheimer seconded the motion, all were in favor and the motion to adjourn passed (3-0).