Personnel Sub Committee Special Meeting March 11, 2013-APPROVED

BOARD OF SELECTMEN
Personnel Sub-Committee – Minutes of Special Meeting
Monday, March 11, 2013
6:30 P.M. – Simsbury Town Offices – Main Meeting Room

1. Call to Order
The meeting was called to order at 6:35 p.m.  Committee Chair Lisa Heavner and Committee members Moira Wertheimer and Shannon Knall were present.  Deputy Director of Administrative Services Sean Kimball, Library Board of Trustees members Marianne O’Neil (Chair) and Gail Ryan and were also in attendance.

2.  Pledge of Allegiance
All stood and recited the Pledge of Allegiance.

3.  Public Audience
After the pledge of allegiance, Ms. Heavner offered the opportunity for public audience – no member of the public spoke.

4.  Approval of minutes of meeting on November 14, 2012
Ms. Wertheimer moved for the approval of the minutes of the November 14, 2012 meeting.  Ms. Heavner seconded the motion and it passed (2-0) with Ms. Knall abstaining.

5.  Approve the revised job description for Library Director position
Mr. Kimball discussed the upcoming retirement of Library Director, Sue Bullock, effective June 28, 2013.  The Library Board has been working with Administrative Services in the First Selectman’s office to revise and update the job description before advertising the position.  The Library Board approved their recommended changes at their meeting on February 11, 2013.  Mr. Kimball said that the goal is to have the position advertised for one month until around April 15th, with the goal of selecting an individual and having them on board by the last week of June for a short overlap with Ms. Bullock.
Ms. O’Neil of the Library Board presented the revised job description. Ms. Heavner asked why it appears that a reference to programing has been removed.  Ms. O’Neil said that this function is contained in other library job descriptions that ultimately report to the Library Director, but that it is not essential for the Library Director to be directly involved in creating programs.
Ms. Knall moved for approval of the job description as presented.  The motion was seconded by Ms. Wertheimer, all we’re in favor and the motion passed.

6.  Nepotism policy recommendation
Mr. Kimball said the committee asked for a nepotism policy recommendation at the last meeting of the Personnel Sub-Committee at which they were presented with various model policies from comparable towns.  Mr. Kimball presented a draft policy for the committee’s review which was partially modeled after the policy of Glastonbury.  Ms. Wertheimer asked what was meant under the first conflict of interest where it says “either directly or through a secondary chain of command.”  Mr. Kimball agreed that this was confusing and if the intent was just to prevent direct supervision, we should remove the second half of that item.  Ms. Heavner stated that she believed the opening paragraph was also somewhat confusing and we want to be sure that we are not preventing summer employees at Simsbury Farms from being employed if they are related to a board member, other town employee or elected official who have no supervisory relationship.  Mr. Kimball agreed and said we would revise the recommended policy and present it at a future meeting for further consideration.

7. Adjourn
There being no further business, Ms. Knall moved to adjourn the meeting and Ms. Wertheimer seconded the motion.  The motion passed unanimously and the meeting adjourned at 6:55 p.m.