Meeting Minutes
Public Building Committee
July 6, 2015
Subject to approval
Chairman Ostop called the meeting to order at 7:00 p.m. in the Board of Education Conference Room in
Simsbury Town Hall.
Present – Boardman, Cortes, Dragulski, Kelly, Laureno, Ostop, Patrina
Absent - Derr, Salvatore
Guests - Cook, LeClair, Shea, Jacunski, Monroe, Khericha
1. Minutes - June 1, 2015
Mr. Dragulski moved, Mr. Cortes seconded, to accept the minutes of June 1, 2015 as presented and the
motion carried unanimously.
2. Public Audience - no one spoke.
3. BOS Liaison Report, Cheryl Cook
The only current BOS item for the PBC is the Senior Center. The BOS held a public input meeting on the Betty Hudson property by the river and will be moving ahead with that project.
4. Simsbury Farms Capital Improvement Program
Chairman Ostop reported that the Board of Selectman, at a recent meeting, approved and assigned the three projects in this program to the PBC. The PBC subcommittee members have been assigned and will begin preliminary work and will be reporting back to the full committee.
5. Senior Center Update
Mr. Shea reported on the special BOS appointed Senior Center/Community Center Architect Selection Committee. The Committee interviewed four architectl firms. A fifth one had been invited but was unable to accommodate the schedule. The Committee shortlisted to two firms. The firms are Northeast Collaborative Architects of Middletown as primary and Drummey Rosane Anderson, Inc. of South Windsor. They have not been officially notified. Mr. LeClair and Mr. Shea will work with both firms for a proposal . They will negotiate with Northeast Collaborative as the primary firm. If not successful they will go with the secondary firm. The interviews were held on June 18, 2015. Nothing has been made public but the intent is to proceed with this within the next two days.
6. Henry James School Projects
Mr. LaClair noted the time and materials issue information that he had provided PBC members prior to the meeting regarding the flooring. Mr. Monroe and Mr. Khericha explained the issue in detail and stated that information will appear on next month’s report. Overall demolition and abatement are complete. Mr. Monroe reported on details of the ongoing work on the various aspects of the project stating that work is progressing as proposed in the submitted schedule. There was Q & A.
Mr. Boardman moved, Mr. Dragulski seconded, to approve Application No: 1, dated 7/2/2015, from
W.J. Mountford Co. for the Period To 6/26/2015, for the amount of $231,530.00. The motion carried unanimously.
PBC - 2 - 7/6/2015
Mr.Boardman moved, Mr. Cortes seconded, to approve Invoice #6 from Kaestle Boos Associates, Inc dated May 27, 2015, for the amount of $4,902.44 and the motion carried unanimously.
Mr. LeClair explained that a portion of this invoice had been addressed previously and thus
Mr. Boardman, Mr. Cortes and the committee members voted unanimously to rescind the motion.
Mr. Boardman moved, Mr. Cortes seconded, to approve Invoice #6 from Kaestle Boos Associates, Inc dated May 27, 2015 for the amount of $854.57 and the motion carried unanimously.
Mr. Kelly moved, Ms. Patrina seconded, to approve Invoice #7 from Kaestle Boos Associates, Inc, dated
June 26, 2015 for the amount of $3,066.36 and the motion carried unanimously.
7. Squadron Line School Projects
Mr. Jacunski explained PCO #1 for the bathroom fixture change from a wall mounted toilet to a floor mounted toilet. The PCO includes plumbing and electrical.
Ms.. Patrina moved, Mr. Laureno seconded, to approve Proposed Change Order #1 from Enfield Builders, Inc., dated June 11, 2015 for the amount of $2,297.00 and the motion carried unanimously.
Mr. Jacunski explained Proposed Change #3 for a credit for the replacement of the vestibule ceiling.
Mr. Boardman moved, Mr. Cortes seconded, to accept Proposed Change Order #3 from Enfield Builders Inc. dated June 18, 2015 for a credit of $292.00 and the motion carried unanimously.
Mr. LaClair and Mr. Jacunski explained Proposed Change Order #5 for added speaker volume control in rooms 108,111and115 .
Mr. Laureno moved, Mr. Dragulski seconded, to accept Proposed Change Order #5 dated July 6, 2015 from Enfield Builders Inc for the amount of $648.00 and the motion carried unanimously.
Proposed Change Order #6 from Enfield Builders Inc. for the amount of $4,739.00 for added metal framing and drywall at exterior masonry walls and for framing and drywall for replacement of existing wall was presented.
Mr. Boardman moved, Mr. Dragulski seconded to approve PCO #6 and the motion carried unanimously. Chairman Ostop had questions about the proposed change order and there was Q&A and discussion following which Mr. Boardman moved, Mr. Dragulski seconded and there was a unanimous vote to rescind the motion.
Mr. Boardman moved, Mr. Dragulski seconded, to table Proposed Change Order #6 from Enfield Builders inc and the motion carried unanimously.
Mr. Kelly moved, Mr. Boardman seconded to authorize Chairman Ostop, Mr. LeClair and Mr. Shea to address and resolve the questions on PCO #6 and the motion carried unanimously.
PBC - 3 - 7/6/2015
Mr. Jacunski reported on the specifics of the current work being done and stated that the job is on schedule.
Ms. Patrina moved , Mr. Boardman seconded, to approve Application No: l for the Period To
6/1/15 – 6/15/15 from Enfield Builders, Inc for the amount of $18,335.00. The motion carried unanimously.
Mr. Dragulski moved, Ms. Patrina seconded. to approve Invoice No. 15151 dated June 15, 2015, from Jacunski Humes Architects, LLC for the amount of $3,094.00 and the motion carried unanimously.
8. Old Business - There was none.
9. New Business
On June 22,2015 the BOS authorized the Public Building Committee to address replacing the older portion of the Central School roof. The project will require advertising and interviewing. Mr, Shea and Mr, LeClair will prepare a submission for publication.
10. Adjourn
Mr. Cortes moved, Mr. Dragulski seconded and there was unanimous agreement to adjourn at 7:55 p.m.
Mary Lou Patrina, secretary