Meeting Minutes

Public Building Committee
August 3, 2015

Subject to approval

Chairman Ostop called the meeting to order at 7:00 p.m. in the Board of Education meeting room in

Simsbury Town Hall.

Present – Boardman,Derr, Dragulski, Kelly, Laurenp, Ostop, Patrina, Salvatore

Absent --  Cortes

Guests  --  Cook, Shea, Whitehouse, Austin, Monroe, Kherica, Solywoda

1.  Minutes – July 6, 2015

Mr. Kelly moved, Mr. Salvatore seconded, to approve the minutes of July 6, 2015.  Chairman Ostop recommended under #4 that the names of the Simsbury Farms Subcommittees be included again in the minutes.  There was a unanimous vote to accept the minutes with the addition: Rink Warming Shelter: Derr, Kelly, Patrina; Pool Improvements: Laureno and Salvatore; Tennis Court Improvement: Boardman, Cortes and Dragulski.

2.  Public Audience -  There was no one present.

3.  BOS liaison Report – Cheryl Cook

Ms. Cook reported that the BOS have applied for a grant application for the demolition of the existing structure on the Hudson property.  Final plans have not yet been determined on use of various funds.

4.  Henry James School Project

Multiple information was provided to committee members prior to the meeting.  Mr. Shea spoke to each of the PCOs as they were presented and he and Mr. Kherica answered questions raised.

Mr. Derr moved, Ms. Patrina seconded, to approve PCO # 3 R1 dated July 24, 2014  from W.J. Mountford, Co. for the amount of $745.00 for additional window shades .  The motion carried unanimously.

Mr.Derr moved, Mr. Salvatore Seconded, to approve PCO # 4 for additional new work for the amount of $745.00 and the motion carried unanimously.  There was discussion about the amount charged.

Mr. Boardman moved, Mr. Derr seconded, to approve PCO #5, dated July 24, 2014, from W.J. Mountford Co. for the amount of $840.00 for Infill Slab @ Lockers.  The motion carried unanimously.

Mr. Laureno moved, Ms. Patrina seconded, to approve PCO #7 dated July 24, 2014 from W.J. Mountford for the amount of $1,378.26 for Entrance Matt Repair.  The motion carried unanimously.

Mr.Laureno moved, Ms. Patrina seconded, to approve PCO #8, dated July 24, 2014 from W.J. Mountford for the amount of $224.27 to Add Window Shade @ Deleted Closet A 107.  The motion carried unanimously.

Mr. Laureno moved, Mr. Boardman seconded, to approve PCO # 9, dated July 24, 2014 from W.J. Mountford for the amount of $469.96 for Aluminum Threshold @ Elevator.  The motion carried unanimously.

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Mr. Salvatore moved, Ms. Patrina seconded, to approve PCO #10, dated July 24, 2014 from W.J. Mountford for the amount of $1,860.00 for crack repair of floor slab in the corridor.  The motion carried unanimously.

Mr. Kherica stated that the project is on schedule, with one exception being the timing of the delivery of the lockers which may be questionable. Plans are being addressed to manage the potential problem.  He also noted a paint situation in that the glazed masonry will need a primer which will impact costs with credits and charges.  He also spoke to the data and voice wiring.

Mr. Salvatore moved, Ms. Patrina seconded, to approve Application No. 2, for the period to 6/26/2015 from W.J. Mountford Co. for the amount of $268,861.  The motion carried unanimously.

Mr. Derr moved, Mr. Salvatore seconded, to approve Invoice #8, dated July 24, 2015, from Kaestle Boos Associates, Inc. for the Total Amount Now Due of$3,416.49. The motion carried unanimously.

5.  Squadron Line School Project

Multiple Information papers were supplied to members prior to the meeting and Mr. Shea spoke to the items as they were presented.

Mr. Derr moved, Mr.Laureno seconded, to approve PCO #6 Rev, dated July 6, 2015 from Enfield

Builders Inc. for the amount of $3,684.00 for added metal framing and drywall at existing masonry walls and framing and drywall for replacement of existing wall. The motion carried unanimously.

Mr. Kelly moved, Ms. Patrina seconded, to approve PCO #7, dated July 9, 2015, from Enfield Builders Inc.

for the amount of $1,683.00 for repair of existing crack on exterior brick.  The motion carried unanimously.

Mr. Salvatore moved, Mr. Derr seconded, to approve PCO #8, dated July 14, 2015, from Enfield Builders Inc. for the amount of $1,346.00 to Grind bumps off of masonry well in corridor 106.  The motion carried unanimously.

Ms. Patrina moved, Mr. Derr seconded, to approve PCO # 10R, dated July 21, 2015 from Enfield Builders Inc, for revised communications alcove and associated millwork, ASI #21 Millwork Changes in Lounge

RM 116 and Hall Rm 109.  ASI #21 added electrical work.  The motion carried unanimously.

Mr. Laureno moved, Mr. Salvatore seconded, to amend the motion to include:  approved pending backup information. The amended motion carried unanimously.

Mr. Boardman moved, Mr. Salvatore seconded, to approve PCO #11, dated July 23, 2015, from Enfield

Builders, Inc. for the amount of $1,719.00 for AST #22 to Revise transition window from a double hung wood window to CR Laurence Bi Fold Duronodic Bronze finish w/operational hardware at bottom of window.  The motion carried unanimously.

Mr, Derr moved, Mr. Salvatore seconded, to approve PCO #13, dated July 29, 2015, from Enfield Builders, Inc. for the amount of $2,637.00 to replace SVT-2 with epoxy flooring which includes areas where the double doors were removed, nurses’ door entry and the main office entry area.  The motion carried unanimously.

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Mr. Whitehouse reported that the project is on schedule.  The windows will be delayed in the office but not in the school.

Mr. Derr moved, Ms. Patrina seconded, to approve PCO #16, dated July 28, 2015, from Enfield Builders,

Inc. for the amount of $720.00 for ASI #27 to replace thresholds at doors 102A, 102B and 103C.  The motion carried unanimously.

Ms. Patrina moved, Mr. Dragulski seconded, to approve for payment Application #2 for the Period To

6/18/15 – 7/15/15, from Enfield Builders, Inc. for the amount of $168,154.76 and the motion carried unanimously.

Mr. Derr moved, Mr. Laureno seconded, to approve for payment Invoice No. R1505, dated

March 6, 2015, from Jacunski Humes Architects, LLC for the amount of $139.19 for reimbursable expenses.  The motion carried unanimously.

Mr. Salvatore moved, Mr, Kelly seconded, to approve Invoice No. 15183, dated July 17, 2015, from

Jacunski Humes Architects, LLC for the amount of $2,856.00 for the Total Now Due For Professional Services. The motion was unanimously approved.

Mr. Whitehouse reported that the project is on schedule.  The doors will be coming in late but there will be sufficient time to hang them.  The two issues that remain are the transaction window at the office and the outside canopy.

There was general discussion regarding projects planning and budgeting.

6.  Central School Partial Roof Replacement

Members received a copy of the Board of Selectman Meeting Agenda Submission Form and a copy of the memorandum to Mr. LaClair and Mr. Shea from Mr. Cook, Director of Administrative Services  re Authorization to Apply for a Connecticut School Construction Grant—Partial Roof replacement at Central School. Mr. Shea reported that he and Mr. LaClair have plans to put out an RFP and have proposals for the October PBC meeting.  Chairman Ostop requested that they have some information for the Sept. PBC meeting.

7.  Senior Center Update

The Town’s Senior Center Subcommittee is working on selecting an architect.  They have gotten quotes from two architects and anticipate selecting on within the next week or two.

8. Simsbury Farms Rink Warming Center 

Chairman Ostop reported on the meeting with Fletcher Thompson and Mark Hopper about the Simsbury Farms Ice Rink Shelter. The subcommittee unanimously accepted to do the project in three phases:

Schematic Design for $9,000, Implementation for $18,500 and contract.

9.  Simsbury Farms Pool Improvements

 Chairman Ostop reported on the pool proposals from TLBA Architecture.Mr. Derr moved, Mr. Salvatore

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 seconded, to accept the proposal from TLB Architecture for $37,300.00 and the motion carried unanimously.                                                                      

Mr. Derr moved, Mr. Laureno seconded, to accept the contract with Fletcher Thompson for the amount of $27,500.00 and the motion carried unanimously.

Chairman Ostop  stated that Milone & MacBroom had been requested to assess both Tariffville Park and Simsbury Farms Tennis Courts and to present them separately which they did in their proposal.

11.  Old Business -  There was none.

12.  New Business – There was discussion re the most preferable method of disseminating multiples of information papers to members.

13.  Adjourn

Mr. Dragulski moved, Mr. Salvatore seconded and there was a unanimous vote to adjourn the meeting at 8:10 p.m.

Mary Lou Patrina
secretary