Meeting Minutes

                                                            PUBLIC BUILDING COMMITTEE MINUTES

                                                                           October 6, 2014

Chairman Ostop called the meeting to order at 7:05 p.m. in Room 103 in Simsbury Town Hall.

Present: Boardman, Cortes, Dragulski, Kelly, Ostop

Absent:  Derr, Laureno, Patrina, Salvatore

Guests:  Cooke, LaClair, Shea

1.  Minutes – Aug. 27,2014,  August 28, 2014, Sept. 2, 2014

Mr. Kelly moved, Mr. Cortes seconded, to approve the minutes of Aug. 27, 2014 as presented and the motion carried unanimously.

Mr. Boardman moved, Mr. Dragulski seconded, to approve the minutes of Aug; 28, 2014 as presented and the motion carried unanimously.

Mr. Kelly moved, Mr. Dragulski seconded, to approve the minutes of Sept. 2, 2014 as presented and the motion carried unanimously.

2.  Public Audience – There was no one present.

3.  Senior Center Update

Mr. Shea reported having some difficulty obtaining information re the State DOT property.  He stated that there are two fiber optic facilities on the western edge of the property.  He recommended pursuing further investigation of the site. There was Q & A.  Mr. Shea said that he has met with the Office of Rails re the potential of acquiring a portion of the property. They recommended to have an independent appraisal done of the portion that the Town wants and then come back to them with the information as a starting point. 

Mr. Shea recommended having the independent appraisal done.  He has not contacted Quisenberry Arcari for any further plans than they have submitted thus far for the senior center.  Mr. Shea distributed copies of the proposal from Quisenberry Arcari Architects LLC and from Fuss & O’Neill, Inc.

Mr. Cortes moved, Mr. Dragulski seconded, to accept the Quisenberry Arcari, Architects, LLC  proposal for a total lump sum fee for two sites for the amount of $2,500.00.  The motion carried unanimously.

Mr. Boardman moved, Mr. Kelly seconded, to accept the proposal from FUSS & O’NEILL for the amount of $6,000 for Engineering Services for a Potential Senior Center Site at Drake Hill Road & Iron Horse Boulevard.  The motion carried unanimously.

Mr. Cortes moved, Mr. Boardman seconded, to authorize Mr. Shea to spend not more than $2,000 for an appraisal of the State DOT property site.

4,  Henry James School Project

Chairman Ostop reported that he and Mr. LaClair had successfully negotiated the submitted project fee from Kaestle Boos Associates, Inc. of $55,000.00 to $46,000.00.  Chairman Ostop questioned re the form of the contract and inclusion of safeguards for the Town.

PBC                                                                  - 2 -                                                        10/06/2014

Mr. LaClair has met with Principal White re the project and the preliminary needs. The engineers are scheduled to come out on Wednesday to look at some of the infrastructure issues relative to this project. There was some work previously planned for Henry James so there will need to be a determination made of where the first project ends and this one commences.

5.  Squadron Line School Project

Chairman Ostop reported that he and Mr. LaClair had negotiated the Jacunski Humes Architects, LLC submitted fee of $50,600.00 to a fee of $47,600.00.  Mr. LaClair stated that there is a meeting scheduled for tomorrow with the principal and Mr. Jacunski to insure that future school project considerations will be cognizant of this project to avoid potential complications.

Chairman Ostop reported having sent letters to all applicants for these school projects.  He read a letter of appreciation from Phase Zero Design for having had the opportunity to apply and to potentially work with the Town in the future.

6.  Old Business – There was none.

7.  New Business - There was none.

8.  Adjourn

The meeting was adjourned at 7:35 p.m. on a motion by Mr. Cortes, a second by Mr. Boardman, and a unanimously favorable vote.

Secretary pro tem