Meeting Minutes
Public Building Committee
Regular Meeting
January 5, 2015
Subject to approval
Chairman Ostop called the meeting to order at 7:00 p.m. in the Engineering Conference Room in Simsbury Town Hall.
Present – Boardman, Cortes, Dragulski, Kelly, Ostop, Patrina, Salvatore,
Absent - Derr, Laureno
Guests - LaClair, Shea, Cook, Monroe, Solywoda and Jacunski
1. Minutes – December1, 2014
Mr. LaClair proposed a modification to the Henry James Memorial School Project and the Squadron Line School Project as follows: The Hazardous materials testing at both schools is looking for the presence of asbestos, PCB’s, lead and other materials. Mr. LaClair has requested a Plan Completion Test (PCT) Meeting from the State for each of the projects, but expects they will be referred back for local review due to the lack pf staffing at the state. There was a unanimous vote to accept the modification.
2. Public Audience – There was no one present.
3. BOS liaison Cheryl Cook Report
Ms. Cook reported that the Town has approved an energy upgrade for various Town buildings starting with Eno Memorial Hall, Public Works garage, Town Hall and the Library. Following the completion of those buildings,the WPCA and Drake Hill will be addressed. The Town will be executing an agreement with CL&P re energy efficiency services. The BOS has requested that the Board of Finance appropriate up to $250,000 from reserves to support the Energy Efficiency Project. The Town will be getting a grant back. There was Q&A and discussion.
4. Senior Center Update
Mr. Shea spoke to the Fuss & O’Neill Wetland Delineation Report on the Drake Hill Road site. Copies of the Report had been distributed to members prior to the meeting. He spoke to the regulatory challenges and budgetary considerations associated with the site.
PBC - 2 - 1/05/2015
Mr. Shea reported that he has scheduled a January 12th meeting on the Iron Horse Blvd. site with the State officer, First Selectman, Director of Administrative Services, a legislative liaison and himself. They will be discussing the options of the Town getting the property at no cost, a hybrid of public/private development or solely private development.
Mr. Shea will have an update on sites for the Feb. PBC meeting. There was Q&A and discussion.
5. Henry James Memorial School Project
Mr. LaClair had distributed an information packet to members prior to the meeting. A combination PREP and Plan Completion Test meeting for this school construction project has been scheduled for Wed., March 4th at 9:00a.m. at the Office of School Facilities in Hartford.
Mr. Solywoda and Mr. Monroe of Kaesstle Boos Associates explained the project
Plans thus far and presented the Estimated Project Schedule.
Mr. LaClair reported that Eagle Environmental, who is under a separate contract, has begun testing of both school projects. Mr. LaClair is awaiting a schedule from them as to when the next round of testing will begin, the costs, the information needed for the scheduled meetings, etc. The next step for Henry James is for staff to have a review meeting with Steve Twitchell and Mr. Shea to look at the construction cost estimate for details and for soft costs as the project has been merged from two projects. This information, drawings, et al will be available at the next PBC Meeting for review. The hazardous waste costs are still of some concern.
Mr. Cortes moved, Mr. Kelly seconded, to approve for payment Invoice #1 from
Kaestle Boos Associates, Inc for the amount of $9,200.00 and the motion carried unanimously.
6. Squadron Line School Project
Mr. Jacunski stated that this project is on an identical timeline as the Henry James School project. He is hoping to get final approval from the State as this is a small
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project. He anticipates having a preliminary review with the Building Inspector, Fire Marshal, and Health Official, then complete the drawings and submit the project to the State for final approval. He will meet with and follow up in the preparation of the documents before the scheduled March 3rd meeting with the State Office of School Facilities in Hartford. There was Q&A and discussion.
Mr. Salvatore moved, Ms. Patrina seconded, to approve for payment Invoice #14291 dated Oct. 20, 2014 from Jacunski Humes Architects, LLC for the amount of $4,760.00 and the motion carried unanimously.
Mr. Cortes moved, Mr. Kelly seconded, to approve for payment Invoice #14320
dated Nov. 17, 2014 from Jacunski Humes Architects, LLC for the amount of $11,900.00 and the motion carried unanimously.
Mr. Kelly moved, Ms. Patrina seconded, to approve for payment Invoice #14352
dated Dec. 18, 2014 from Jacunski Humes Architects LLC for the amount of $9,520.00 and the motion carried unanimously.
7. Old Business
Chairman Ostop raised the subject of the AIA Documents presented by architects being lengthy and the potential for the PBC to reinstate a PBC shorter form for future projects. There was discussion. Mr. Kelly recommended and there was unanimous consensus for Chairman Ostop, Mr. Shea and Mr. LaClair to pursue this issue.
8. New Business – There was none.
9. Adjourn
The meeting was adjourned at 7:45 p.m. on a motion by Mr. Cortes, a second by
Mr. Salvatore and a unanimously favorable vote.
Mary Lou Patrina, secretary