Meeting Minutes

Public Building Committee
Special Meeting
February 11, 2015

Subject to approval

Chairman Ostop called the meeting to order at 7:10 p.m. in the Board of Education Conference Room in Simsbury Town Hall as that room unexpectedly became available and is more accessible.  The room change was duly posted on the door to Town Hall.

Present – Cortes, Derr, Dragulski, Kelly, Ostop, Salvatore

Absent -   Boardman, Laureno, Patrina

Guests  -  LaClair, Shea, Jacunski, Monroe, Solywoda

1.  Minutes – January 5, 2015

Mr. Kelly moved, Mr. Salvatore seconded, to accept the minutes as presented and the motion carried unanimously.

2.  Public  Audience – There was no one present.

3.  BOS liaison Cheryl  Cook Report – There was no report.

4.  Senior Center Update

Mr. Shea reported on a presentation that he had given to the BOS at their meeting on Feb. 9th.  The presentation included a review of the history of the project, a review of the hard work done by the PBC and the review of four options for moving forward with the project.  Update cost estimates were provided for these options ranging from $7.4 million to $8.8 million dollars.

The BOS asked that the program and budget be reviewed from the perspective of what is “needed” as opposed to what is “wanted” in the program by the Senior Center Staff.

There was discussion with some of the PBC members expressing safety concerns and negatives re the use of Eno Memorial Hall.

Mr. Shea said that a public hearing on the project has been scheduled for Tues. Feb. 17th at 6:00 p.m in Eno Memorial Hall.

5.  Squadron Line School Project

Mr. Jacunski noted that the there has to be a sign off on the EDO 14 form for Squadron Line before going  to the State PCT meeting on March 4, 2015. He stated that the project is 99% complete in addressing the plans and specifications.  There is some asbestos and PCB components still missing so some of the areas will be retested. He reiterated that the primary goal of the project is to achieve access control and security for the main office.  The project is dealing with approximately 2,900 sq ft.  Mr. Jacunski addressed the project drawings in detail.   He has met with the Fire Marshal and Building Inspector and has addressed the single issue suggested by the Fire Marshal.  Mr. Jacunski said that he is preparing for the March 3rd PCT meeting with the State.  There was Q & A.

Mr. LaClair distributed copies of the budget figures, giving figures for each of the individual components, for the Squadron Line Main Office Project.  The total budget is $1,050,000.  He stated that he has available a detailed budget for anyone to see. There was Q & A and discussion.

PBC                                                                        - 2 -                                                      2/11/2015

Mr. Jacunski and Mr. LaClair expressed some concerns re the timing of State approvals of  PCB proposals.

Mr. Derr moved to approve, and have the Chairman sign, the State Department of School Facilities Form EDO 14, Mr. Salvatore seconded and the motion carried unanimously.

Mr. Salvatore moved to approve Invoice #15012 from Jacunski Humes, dated Jan. 16, 2015, for the amount of$3,570.00.  Mr. Derr seconded and the motion carried unanimously.

6.  Henry James School Project

Mr. Monroe of Kaestle Boos Associates, Inc. distributed copies of the plans and addressed the plans in detail.  There was Q & A throughout the presentation with Mr. LaClair and Mr. Solywoda (of Kaestle Boos) also addressing the questions. There were questions raised and a lengthy discussion re the need to include the sprinkler work in this phase of the project.  Mr. Monroe indicated that there are two reasons for their inclusion in the project  -  (1) there may be a cost savings by installing them now while the area is under construction eliminating the need to access the coiling space at a future date and (2) that there installation in the Hall allows the design to reduce the fire rating of the wall construction and installation of a larger glass area.  A code modification will be required to allow for the modified wall / glass design.  Mr Monroe said that he is meeting with the Fire Marshal tomorrow.

Mr. Derr moved, Mr. Kelly seconded, to authorize Chairman Ostop to sign the EDO 42 for the Henry James Memorial School project and the motion carried unanimously.

Mr. LaClair distributed the budget for the Henry James Renovation – Main Office Security/Hallway Project with the description figures for the various components.  The budget presented is $1,055,000. He also distributed the Cost Estimate Summary Analysis presented by Kaestle Boos and explained the figures and budget adjustments.  He plans to speak to the BOF re the funding needs for this project.

Mr. Kelly moved to approve Invoice #2, dated Jan. 22, 2015 from Kaestle Boos for the amount of $16,100.00. Mr. Cortes seconded and the motion carried unanimously.

7.  Adjourn

The meeting was adjourned at 8:15p.m. on a motion by  Mr. Derr, a second by Mr. Salvatore, and a unanimously favorable vote.

John Salvatore
Secretary pro tem