Public Building Committee

Town of Simsbury Public Building Committee

REGULAR MEETING MINUTES

Wednesday, September 6, 2017 at 7:00PM

Simsbury Town Offices – Board of Education Conference Room, 2nd Floor

933 Hopmeadow Street, Simsbury, Connecticut

PRESENT:   Chairman Richard Ostop, Katherine Beal (7:02PM), Lawrence Boardman,
           Richard Cortés, Richard Derr, Lucian Dragulski, Bud Kelly, Mike Laureno and

          John Salvatore; and Board of Selectmen Liaison Cheryl Cook

ABSENT:  None.

ALSO PRESENT:  Town Engineer Jeff Shea, Simsbury Public Schools Business Manager Burke LaClair.

Chairman Richard Ostop called the Regular Meeting of the Public Building Committee to order at 7:00PM. 

1. PUBLIC AUDIENCE:

No business discussed.

2.  MINUTES – AUGUST 7, 2017:
MOTION:  Mr. Kelly, Mr. Cortés second, to approve the August 7, 2017 Minutes; unanimously approved.

3.  BOARD OF SELECTMEN LIAISON REPORT – CHERYL COOK:
Ms. Cook reminded this Committee about the public hearing for the Deepwater Wind Solar Project scheduled by the Siting Council for September 12, 2017.  She noted that the solar panels at the high school will be dedicated soon.  Ms. Cook reported that budget numbers still have not been received from the State.

4.  SENIOR/COMMUNITY CENTER: 
It was noted that this Board had formally received the charge with the responsibility to carry out the design and construction oversight for the Eno Memorial Hall Renovations project from the Board of Selectmen at their August 14, 2017 regular meeting.

5.  HENRY JAMES MEMORIAL SCHOOL PROJECT:
MOTION:  Mr. Kelly, Mr. Derr second, to approve combining PCO20R in the sum of $2,769 and PCO#21 in the sum of $3,122 into Change Order #6, totaling $5,891; unanimously approved. 

Mr. LaClair explained that work on the school was substantially complete on August 23, 2017 and that school had opened on September 30, 2017.  Pictures were distributed of the project.  Mr. LaClair reminded the Committee that there was a rebid of the gymnasium HVAC with a substantial completion date of September 15, 2017 as well as the newly renovated classrooms converted from a former locker room with a substantial completion date of October 15, 2017. 

Freddie Khericha of Kaestle Boos Associates, Inc. addressed the two recent change orders.  One was the undercutting of existing doors at all the stair routes.  He explained that the doors could not swing open all the way after the floors were refinished and the Fire Marshal had naturally called this out.  Eight pairs of doors comprised the change order received from Mountford.  

MOTION:  Mr. Boardman, Mr. Derr second, to approve Change Order #23 in the amount of $1,438; unanimously approved.

Mr. Khericha explained that when sprinklers were being installed, it was indicated by the contractor that there were conflicts occurring with electrical conduits in the way.  Additionally a beam in the media center had to be cut to allow for work with the sprinkler system.  Additionally, there were holes in the classroom that were required to be patched.

MOTION:  Mr. Derr, Mr. Salvatore second, to approve, for electrical work, Change Order #22 $3,487.95; unanimously approved.

Mr. Khericha reported that the school did a walk-through and a punch-list was compiled with minor items and did not include anything considered major.   

MOTION:  Mr. Boardman, Ms. Beal second, to approve Change Order #20, PR009, in the amount of $4,120; unanimously approved.

MOTION:  Mr. Kelly, Mr. Derr second, to approve Invoice #10 Kaestle Boos in the amount of $3,282.02; unanimously approved. 

MOTION:  Mr. Laureno, Mr. Kelly second, to approve payment for Application #3 to Mountford in the amount of $65,726.00; unanimously approved.

6.  SCTV RELOCATION:

No new business was discussed.

 
7.  SIMSBURY FARMS POOL IMPROVEMENTS‐PHASE 2:

Mr. Shea reported that this Committee had formally received the charge with the responsibility to carry out the design and construction oversight for the Simsbury Farms Pool and Rink Improvements – Phase 2 from the Board of Selectmen at their August 14, 2017 regular meeting.  

Mr. Shea reported that there is an executed contract with Construction Services of New England.  He noted that the Chairman, contractor and architect met to in an effort to identify cost savings for the project.  Mr. Shea reported that the contract shopped some of his subcontractors and materials suppliers and was able to reduce the cost of the project by $30K.  With the project cost now at $820K, Mr. Shea noted that there may be an opportunity to add in some of the alternates.  He noted that the alternates included a drain around the perimeter of the training pool, re-plastering of the wading pool and painting the walls in the filter room.  The total of those three alternates was noted as $78,500. 

A change order reflecting that reduction of $30K from the original price of $850K was executed concurrent with the execution of the contract according to Mr. Shea.

8.  ENO MEMORIAL HALL RENOVATIONS:

Mr. Shea reminded the Committee that there are three components to this project:  kitchen renovations, lower level bathroom renovations and sound system improvements in the auditorium.   In an effort to better understand the wants and needs for sound improvements, the architect, the engineer, Tom Roy and he met with the technical staff of the performance groups that often use the facility.  A more refined scope for the architectural services required for the project will likely be available by next meeting, according to Mr. Shea.

Mr. Ostop reported that this Committee had formally received the charge with the responsibility to carry out the design and construction oversight for Eno Hall from the Board of Selectmen at their August 14, 2017 regular meeting.  

9.  OLD BUSINESS:

No business discussed.

10. NEW BUSINESS:

Mr. Ostop reported that the Board of Selectmen are seeking two members of each board and commission to participate in one of the three 90-minute focus groups scheduled for September 25, 2017 designed to gather input to aid the executive search team for a professional town manager.  Mr. Derr agreed to participate in the session scheduled for 3:30PM to 5:00PM and Ms. Beal agreed to participate in the session scheduled for 7:30AM to 9:00AM.

11. ADJOURN:

MOTION:  Mr. Derr, Mr. Boardman second, to adjourn at 7:28PM; unanimously approved.

Respectfully submitted,   

Pamela A. Colombie 
Commission Clerk