Public Building Committee
Public Building Committee
Regular Meeting Minutes
October 2, 2017
Subject to Approval
Chairman Ostop called the Regular Meeting of the Public Building Committee to order at 7:00 p.m. on Monday, October 2, 2017 in the Board of Education Conference Room located at 933 Hopmeadow Street, Simsbury, CT.
Present – Chairman Ostop, Beal, Boardman, Derr, Dragulski, Kelly and Salvatore
Excused – Cortes
Guests – Mr. LaClair, Mr. Shea
Chairman Ostop asked members of the Public Building Committee to give a moment of silence for Michael Laureno who recently passed away.
1. Public Audience
No one spoke for public audience.
2. Minutes – September 6, 2017 Meeting
Mr. Salvatore moved to accept the September 6, 2017 minutes as presented. Mr. Dragulski seconded the motion. The motion passed unanimously.
3. Board of Selectmen Liaison Report – Cheryl Cook
Ms. Cook did not attend this meeting.
Chairman Ostop read a note from Ms. Cook which stated: “Other than the FEMA Grant for the demolition of the Hudson Property and the solar installation projects for the rink at Simsbury Farms and the Public Works garage, I do not believe there were any other Public Building matters on the Board of Selectmen agenda”.
Chairman Ostop moved Henry James Memorial School up on the agenda before the Senior/Community Center.
4. Henry James Memorial School
a. Project Update and Change Order Status (Kaestle Boos Associates)
Mr. Freddie Khericha, Kaestle Boos Associates, discussed the updates with committee members on Phase I. He distributed pictures of the project to members for their review.
b. Project Budget and Change Order Summary
Mr. Kelly made a motion to approve PCO #24 for Painting existing steel in Gym from W. J. Mountford Co. dated September 27, 2017 in the amount of $624.00. Mr. Salvatore seconded the motion. The motion passed unanimously.
Mr. Salvatore made a motion to approve PCO #25 for Nurses Suite Lighting from W. J. Mountford Co. dated September 28, 2017 in the amount of $416.00. Mr. Kelly seconded the motion. The motion passed unanimously.
c. Pay Application #4 – W. J. Mountford
Mr. Boardman made a motion to approve Application #4 from W. J. Mountford Co. dated September 30, 2017 in the amount of $207,188. Mr. Dragulski seconded the motion. The motion passed unanimously.
d. KBA 16018.01 Invoice #11 – Phase II
Mr. Derr made a motion to approve Invoice #11 from Kaestle Boos Associates, Inc. #16018.01 dated September 28, 2017 in the amount of $3,282.02. Mr. Boardman seconded the motion. The motion passed unanimously.
Chairman Ostop discussed the Henry James Renovation – Phase II budget showing the balance of $319,647.00.
Mr. LaClair discussed with members the budget and Grant work on this project. He noted that they are working with the Finance Director to close out projects.
5. Senior/Community Center
Mr. Shea noted that Senior/Community Center project has been changed to Eno Memorial Hall.
Mr. Kelly made a motion to remove the Senior/Community Center from the Public Building Committee agenda. Ms. Beal seconded the motion. The motion passed unanimously.
6. SCTV Relocation
Mr. Shea noted that the renovation to Eno Memorial Hall will not impact the space of SCTV.
7. Simsbury Farms Pool Improvements – Phase 2
a. Monthly Cost Control Report
Mr. Shea updated members on this project and noted that everything is on schedule.
b. TLBA Invoice #2017.021-3
Mr. Derr made a motion to approve Invoice #2017.021-3 from TLB Architecture, LLC dated September 12, 2017 in the amount of $1,000.00. Mr. Salvatore seconded the motion. The motion passed unanimously.
c. Pay Application #1 – Construction Services of New England, Inc.
Mr. Salvatore made a motion to approve Application #1 from Construction Services of New England, Inc. in the amount of $62,842.50. Mr. Boardman seconded the motion. The motion passed unanimously.
Mr. Shea explained the two additional work items that have recently come up from Construction Services of New England, Inc. dated October 2, 2017. First work item is for additional Chip & Patch in the amount of $10,242.37 and the other for Gutter Grouting in the amount of $6,188.50.
Chairman Ostop stated that these two work items will be contingent on the architect reviewing and confirming this work.
8. Eno Memorial Hall Renovations
a. Monthly Cost Control Report
Mr. Shea discussed the Monthly Cost Control Report with committee members.
b. Review of Proposal for Architectural Services
Chairman Ostop noted that he met with the architect and Mr. Shea and discussed what is going on with the project. He stated that the committee members now have a revised proposal.
Mr. Shea reviewed the Architectural and Engineering Services Proposal. These included the following:
• Kitchen Renovations Program
• Lower Level Toilet Rooms Renovations
• Auditorium Sound System Program
c. Review of Proposal for Acoustic & Audio Systems (Auditorium)
Mr. Shea noted that they did get in touch with the Performing Arts group so that whatever is done to the sound system, would serve their purposes in the future. Committee members discussed the current acoustic system and items that are being considered for this project.
Mr. Salvatore made a motion to approve the Design Fees from Northeast Collaborative Architects in the amount of $32,000.00 for the total budget to do the design analysis and specifications. Mr. Dragulski seconded the motion. The motion passed unanimously.
Mr. Shea noted that construction documents can be ready for January.
Chairman Ostop would like to see NCA attend the Public Building Committee meetings for this project.
9. Old Business
Nothing was discussed at this meeting.
10. New Business
Mr. Derr and Ms. Beal updated committee members on the Focus Group meeting they attended for the interview process to hire a Town Manager.
Next Public Building Committee meeting is November 6, 2017.
11. Adjourn
Mr. Derr moved for a 7:48 p.m. adjournment. Mr. Dragulski seconded the motion. The motion passed unanimously
Respectfully submitted,
Leslie Brigham
Commission Clerk