Special Meeting

Public Building Committee
Special Meeting – April 27, 2015

Subject to approval

Chairman Ostop called the meeting to order at 7:00 p.m. in the Board of Education Conference Room
In Simsbury Town Hall.

Present – Boardman, Dragulski, Kelly, Laureno, Ostop, Patrina, Salvatore

Absent -   Cortes, Derr

Guests  - LaClair, Shea, White (HJ principal), Kaestle Boos Architects: Solywoda ,Monroe, Khericha,

                 Jacunski Humes Architects – Whitehouse

Mr. Dragulski moved, Mr. Salvatore seconded, to go in to executive session and the motion carried unanimously.

1.  Review of Bids – Squadron Line School Project

Mr. Salvatore moved, to end the executive session and the motion carried unanimously.

Mr. Dragulski moved, Mr. Boardman seconded, to reject the low bidder, LaRouche Builders, LLC

based on the fact that the work loads that they have cause concern that they won’t be able to deliver the project in time and to award the project to the second low bidder, Enfield Builders, Inc.  The motion carried unanimously.

Mr. LaClair distributed updated information on the Squadron Line Project.

Mr. Salvatore moved, Mr. Laureno seconded, to return to executive session and the motion carried unanimously.

2.  Review of Bids – Henry James School Project

Mr. Kelly moved, Mr. Laureno seconded, to end the executive session and the motion carried unanimously.

Mr. Salvatore moved to reject the low bidder, Diversity Construction, based upon incomplete bid submission and go with the second bidder W.J. Mountford Co.  The motion carried unanimously.

3.  Discussion of Owner’s Representative Services for School Projects

Chairman Ostop reported that Mr. Jacunski felt that he would be unable to do that and would prefer an outside person for Squadron Line School.  Kaestle Boos said that they have someone that they could assign for a small fee to represent the Town.  Mr. LaClair distributed copies of and addressed the updated budget figures for the Henry James Main Office Renovation and spoke to theADD Alternates noting that ADD Alternate 2 for ceiling/lighting replacement be deferred to a later project. 

There was consensus that architects be required to attend PBC meetings.  There was also consensus that PBC members could visit the job sites for monitoring.

Following discussion Mr. Boardman moved, Mr. Salvatore seconded, to cancel interviews for an Owner’s Representative and the motion carried unanimously.

Mr. Salvatore moved, to cancel the May 4, 2015 meeting and to schedule a special meeting on

May 11, 2015 at 7:00 p.m.  Mr. Laureno seconded and the motion carried unanimously.

Mr. Salvatore moved, Ms. Patrina seconded and there was a unanimous vote to adjourn at 7:55p.m.

Mary Lou Patrina, secretary