Meeting Minutes
PBC minutes
November 2, 2015
Subject to approval
Chairman Ostop called the meeting to order at 7:00 p.m. in the Board of Education meeting room in
Simsbury Town Hall.
Present – Boardman, Cortes, Derr, Dragulski, Kelly, Ostop, Salvatore
Absent - Laureno (excused), Patrina (ill)
Guests - Laclair, Shea. Toner, Fortuna
1. Minutes – October 5,2015
Mr. Kelly moved, Mr. Dragulski seconded, to approve the minutes as presented and the motion carried unanimously.
2. Public Audience – There was no one present.
3. Board of Selectman Report- Ms. Cook was not in attendance.
4. Henry James School Project
Mr. Laclair reported that alot of progress has been made and the project virtually completed. He noted as shown in the information papers provided to members prior to the meeting that he did not recommend PCO #24 for Ceiling Replacement Per Proposal request #7. Mr. LaClair stated that everything that has been billed has been paid. He noted problems with billing.
Mr. Dragulski moved, Mr. Cortes seconded, to pay W.J. Mountford Co. Application No.4, for the Period to 10/25/2015 for the amount of $70,443.00 and the motion carried unanimously.
There was Q&A and discussion regarding the charge of $70,443.00 from W.J. Mountford Co. on Application No: 4.
Mr. LaClair explained the paperwork problem. There was Q&A and discussion regarding management of the problem.
Mr. Salvatore moved, Mr. Derr seconded, to rescind the previous motion and to approve $35,220, half of the requested amount and to authorize the chairman to approve the remaining amount once the appropriate paperwork is received. The motion carried unanimously
5. Squadron Line School Project
Mr. LaClair reported that the canopy has been installed and looks good. The change orders approved at the previous PBC meeting still need to be completed. Mr. LaClair said he anticipates having the
Punch List next week. This project also has a problem with missing hazardous waste papers.
Mr. Boardman moved, Mr. Salvatore seconded, to authorize the Chairman to approve the bill once the final paperwork is submitted. The motion carried unanimously.
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6. Central School Partial Roof Replacement
Mr.Kelly moved, Mr. Derr seconded, to approve the negotiated final contract with Silver Petrucelli and Associates for the total amount of $21,100.00 and a specific Project Manager name in writing. The motion carried unanimously.
7. Simsbury Farms Warming Shelter
Mr. Shea reported that officials have reported that the shelter does not have to have sprinklers. He stated that noncombustible materials should be used in in the construction. The $250,000 construction cost is at this time a “place holder figure”. There was Q&A and discussion.
7. Simsbury Farms Pool Improvements
Information was distributed to members prior to the meeting. Mr. Fortuna reported that initial costs were estimated to be over a million dollars so he revisited the study and prioritized the plans for a proposal of approximately half a million dollars. He explained the proposal for each of the four pools – Main Pool, Diving Pool, Training Pool and Wading pool. The Executive Summary proposed the Subtotal Probable Construction Cost of $455,277 and the Subtotal Probable Project Cost of $501,716. The site work proposal for the Subtotal Probable Construction Cost is $993,427 and the Subtotal Probable Project Cost of $1,094,757. There was Q&A and discussion which included project timing, scope and money allocation. The chairman requested members to study the figures received at this meeting and contact him with their decision whether to proceed with the architect and he will then meet with them as authorized.
Mr. Kelly moved, Mr. Cortes seconded, to authorize Chairman Ostop to accept the contract proposal as stated in the letter from TLB Architecture LLC dated November 2, 2015 if approved after study by members. The motion carried unanimously.
Mr. Salvatore moved, Mr. Derr seconded, to approve Invoice No: 0000001, dated October 8, 2015, from TLB Architecture for the amount of $23,610.00 for Simsbury Farms Pool Renovations Professional Services: September 1, 2015 through September30, 3015 The motion carried unanimously.
8. Simsbury Farms Tennis Courts Improvements
Mr. Shea stated that the scope of this project has changed as the decision was made to do only minor improvements on the Tariffville tennis courts.
Mr. Dragulski moved, Mr. Cortes seconded, to approve for payment Invoice #73661 dated Oct. 14, 2015, from Milone & MacBroom for the amount of $6,300.00 for Preliminary Design – Simsbury Farms and TariffvilleTennis Courts. The motion carried unanimously.
The Committee authorized to proceed with the final design as Mr. Shea feels it is doable within the
$250,000 estimate for Simsbury Farms. He anticipates going out to bid in January or February.
10. Senior/Community Center
Chairman Ostop gave an update on the Senior/Community center. The two areas being considered are Andy’s and the Performing Arts Center. Northeast Collaborative Architects are looking at Andy’s and will report back to the Board of Selectmen and the Town is pursuing answers to some questions regarding
PBC - 3 - 11/02/2015
the potential use of that property. The PBC is charged with making a recommendation on the Performing Arts Center site.
11. Old Business – The Chairman reiterated that the order of the agenda for next month’s meeting will have the Senior/Community Center as the first item in order to facilitate SCTV and public attendance.
12. New Business – Mr. Kelly raised the question of the method of disseminating information to members. There was a difference of preference. Mr. Shea took the names of members who prefer emails and those who prefer regular mail stating that he and Mr. LaClair will address the issue.
13. Adjourn
Mr. Dragulski moved, Mr. Cortes seconded an 8:30 p.m. adjournment and there was a unanimously favorable vote.
Secretary pro tem